Executive Coordinator Resume Samples

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Executive Coordinators work alongside the upper management and are responsbile for administrative and support duties. Typical resume samples for Executive Coordinators describe responsibilities such as organizing staff meetings, making travel arrangements, updating records, handling mail, gathering data for project management duties, and tracking project performance. Based on our example resumes, key skills for this job are teamwork, organization, IT competencies, multitasking, attention to details and communication. A degree in business or management is required for this role.

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1

Executive Coordinator

Core functions include inventory planning and procurement; human resources management and administration; operations program integration. Manage and prioritize CEO's calendar. Monitored and scheduled all company functions and training events. Meet with individuals or groups on behalf of CEO. Coordinate and direct staff and services for the CEO. The development of long/short term implementation of staffing, strategic business plan and policy development. Functioned as a key member of the senior management team in forecasting, business and staff development.

  • Implemented companywide employee development training program to increase production output, quality, and process improvement.
  • Streamlined company purchasing process to lean standard on product, services, and material purchasing. Reduced raw material inventory by 60% over 1 year.
  • Coordinated human resource efforts to support new company objectives. Identified the key elements and skills needed by new employees.
  • Reduced payroll cost by %50 annually, and cut processing errors.
Candidate Info
17
years in
workforce
4
years
at this job
Biology
Business Administration
2

Executive Coordinator

Functioned as Site Manager at [company name]'s ten regional Quarterback Development Camps

  • Managed organization's year-round on-line marketing effort and third-party marketing vendor relationships
  • Coordinated annual trade show strategic plan and manage all aspects of trade show presence, including travel, promotional item ordering, booth design & set-up, and in-show presentations
  • Maintained a 5,000 record MS Access database of all past and present camp participant contact information
  • Contributed to update of web content at www.completeqb.com & organization's toll-free phone line
  • Developed content and administered monthly email newsletter
Candidate Info
8
years in
workforce
5
years
at this job
BA
Communication Studies
3

Executive Coordinator

Supplied high-level administrative service to Director of Product Strategy and 7 direct reports.

  • Maintained heavy appointment calendar booked with internal/external clients and business leaders.
  • Cleaned up 10 years of files in executive's office by recommending files be moved to off-site storage facility.
  • Coordinated Board and management meetings twice monthly via WebEx; compiled and synthesized information from attendees into a PowerPoint presentation and worked with IT to ensure seamless execution.
  • Point of contact for new hires and contractors in acquiring telephone equipment and granting system access.
Candidate Info
6
years in
workforce
1
year
at this job
BA
Management
4

Executive Coordinator

Worked with CIO and technology VPs to ensure various projects progressed and achieved set benchmarks.

  • Participated in business discussions regarding organizational changes, future releases and business processes.
  • Compiled project management data in monthly report to show trends in resource allocation over project lifespan.
  • Acted as a relationship liaison between [company name]' multiple technology departments, in addition to its domestic and international vendors.
  • Managed travel, contracts and invoices; communicated approval for accounts payable.
Candidate Info
6
years in
workforce
2
years
at this job
BS
Operations Management
5

Senior Executive Coordinator

Provide support to the Vice President of Clinical Research and Medical Affairs (VP)

  • Provide ongoing support to all staff members reporting to the VP
  • Assist with special projects, gathering data and preparing reports, ensuring deadlines are met and information and materials are prepared and delivered in advance
  • Maintain VP's calendar, ensuring appointments are prioritized
  • Coordinate travel arrangements for VP and staff reporting to him, ensuring accommodations meet or exceed their needs
  • Compose routine correspondence, paying special attention to detail
Candidate Info
32
years in
workforce
5
years
at this job
HS
High School Diploma
6

Executive Coordinator

Established office of start-up consulting company, coordinated project invoicing and vendor payables, and implemented a project management system.

  • Managed the development of company website and marketing materials
  • Provided support to sales team with by leading staff meetings
  • Coordinated travel for client meetings and speaking engagements.
  • Supported sustainability project management by data gathering and research for client deliverables and assisted with project implementation and development of training sessions
Candidate Info
7
years in
workforce
5
years
at this job
BA
Psychology
7

Executive Coordinator

Advised, assisted, and counseled economically disadvantaged clients, ex-offenders, along with homeless families, and individuals.

  • Investigated, interviewed, provided verbal/written documentation, and recommendations to various agencies in order to assist participants.
  • Routinely performed relocation services in order to provide shelter for clients and families.
  • Arranged housing, educational assistance, and employment services.
Candidate Info
17
years in
workforce
6
years
at this job
BA
Interdisciplinary Studies
MA
Human Development And Leadership
8

Executive Coordinator

  • Assisted the VP of Business Development with marketing/communications, patient relations, and physician recruitment & real estate transactions.
  • Managed $821,000 budget for marketing activities.
  • Coordinated physician recruitment activities.
  • Reconciled and processed monthly income guarantee statements for recruited physicians.
  • Served as administrative liaison between patients, department managers and risk department for patient satisfaction.
Candidate Info
8
years in
workforce
3
years
at this job
BS
Business Administration
MBA
Master of Business Administration
9

Marketing Analyst/executive Coordinator

  • Process all administrative tasks for [company name] Executive Team -- report directly to CEO and CTO
  • Conducted research for potential collaborative partners to expand [company name] platform usage
  • Developed and presented reports to upper management on research findings with detailed hierarchy of suggested best fit collaborative partners
  • Completed an evaluation study of donor organization funding in the Health Information Communication Technology Community
  • Contributed to executive team discussions regarding the development of new marketing strategies
Candidate Info
3
years in
workforce
1
year
at this job
BA
Political Science
10

Executive Coordinator

Manager of departmental budgets, websites, databases, training, meetings, and majority of departmental programs and processes.

  • Provided daily support to a direct report to CEO, including management of schedule, correspondence, presentations, spreadsheets, complex travel using commercial sources and corporate fleet. Interacted daily with C-level executives, including CEO.
  • Spearheaded development and maintenance of departmental websites and portals onWyeth.com and the intranet. Contributed to design, set up, and content management.
  • Handled operating, capital, and headcount budgets for cost centers in two divisions.
  • Directed the development and implementation of a new web-based database to track worldwide deal portfolio. Presented new applications and trained staff as needed.
  • Served as member of the Business Development Leadership Team and acted as the Division Liaison to the Global Records Management Council.
  • Supervised administrative staff indirectly. Conducted monthly staff meetings and participated in performance management and salary decisions.
  • Handled all procurement activities for the department.
  • Planned, organized, and facilitated large-scale off-site meetings (100+ international participants) and on-site meetings (e.g., Town Hall meetings, year-end reviews, etc.)
  • Facilitated regular Committee meetings with Executive Management participation (e.g., M&A Committee, Pharmaceutical Licensing Council).
  • Handled highly sensitive business and personnel information on a daily basis.
Candidate Info
11
years in
workforce
3
years
at this job
BA
Organization Dynamics

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