Executive Assistant Resume Samples

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Executive Assistants keep offices running smoothly and work with executives from various industries. Typical duties listed on an Executive Assistant resume sample are maintaining files and updating records, making travel arrangements, providing customer service, conducting research, assisting with project management and handling correspondence. Candidates applying for this position should demonstrate organizational skills, computer literacy, attention to details, meeting deadlines and communication abilities. A Bachelor's Degree in a relevant field is common experience in Executive Assistant resume examples, although formal education is not compulsory.

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1

Executive Assistant, Operations

Executive Assistant to the Vice President of Operations.

  • Orchestrated all operation functions including but not limited to: award ceremonies, executive meetings, golf outings,
  • Created, implemented and maintained comprehensive database for reporting of productivity statistics to comply with corporate policies which resulted in significant time and financial savings.
  • Analyzed and facilitated automation of manual reporting resulting in savings of more than $5,000 annually.
  • Coordinate all travel arrangements for all Operations Management Employees.
  • Reduced cell-phone expenses, resulting in savings of over $8,000 the first year.
  • Streamlined the preparation of monthly, quarterly, and annual productivity reporting reducing review and input processes by 90% by working with IT to create a "data pull" from the existing system to upload the information. This process
Candidate Info
7
years in
workforce
7
years
at this job
BA
Computer Science, Business
MS
Project Management
2

Executive Assistant

In the capacity of Management Assistant, provided administrative support to 2 department managers, 16 section heads and 180 individual contributors

  • In the capacity of Executive Assistant, provided executive level support to 3-5 directors at a time and their program managers with various engineers' matrixed in.
  • Supported a program of 400 employees
  • Saved our product line $42,000 by pursuing, planning and coordinating a 3 day Public Key Infrastructure rollout with various departments
  • In receiving my Six Sigma Certification, established a recycle and reuse office supply database that resulted in substantial cost savings of over $100,000
Candidate Info
23
years in
workforce
7
years
at this job
AS
Business Management
3

Executive Assistant to President, COO, and CFO

Provided exceptional administrative support to three senior executives of this newly formed management consulting firm.

  • Organized the new office and designed systems to maximize administrative operations. Arranged and maintained sensitive documents in compliance with security procedures.
  • Developed the payroll system for the sales force. Calculated and submitted all sales commissions to the CFO biweekly.
  • Efficiently managed all aspects of a 12 person B2B appointment setting call center.
  • Dramatically improved the quality and standard of appointments allowing the sales force to increase company sales by over 20%.
Candidate Info
6
years in
workforce
3
years
at this job
BS
Bachelor of Science
4

Executive Assistant

Provided administrative support to five Leadership Team executives who oversee the flagship research site for a privately- held, world-wide pharmaceutical company. Leadership Team members are: President/SVP of Research, VP of Science &
Technology-Research, VP of Drug Discovery, Sr. Director of Program Management, Associate Director of Human
Resources. Provided additional administrative support to extended Leadership Team members: Sr. Directors of Business
Development, Drug Discovery Pharmacology, Chemistry, Biology.

  • Managed and tracked travel/meeting/conference expenses; worked closely with finance and accounting group to ensure spending was aligned and within budget.
  • Participated in weekly Leadership Team meeting: generated agenda, recorded minutes, followed up on action items.
  • Coordinated all aspects of internal and external visitor meetings, seminars, interviews.
  • Scheduled and coordinated weekly, biweekly and monthly research management and new ideas team meetings.
  • Organized and maintained administrative and research-related document migration to SharePoint folders.
  • Participated in Employment Engagement Committee for planning corporate events, to include obtaining RFP and adhering to budget guidelines.
Candidate Info
15
years in
workforce
3
years
at this job
5

Executive Assistant

Responsible for supporting and handling all administrative tasks for three senior vice presidents within account groups.

  • Maintained phones, managed calendars, scheduled appointments, meetings, luncheons and conference calls, as well as arranged all travel plans.
  • Generated expense reports, handled campaign correspondence emails and launched blast mailings to media outlets and subscribers and wrote reports.
  • Performed research, responsible for quarterly planning and logistics management and created press kits and media coverage reports.
  • Served as key member of a public relations team that developed a highly successful national media campaign, played an integral role in pitching stories for national publications and devised promotion strategies.
  • Responsible for increased distribution of promotional materials to media and potential corporate partners.
  • Developed and updated media contact lists and handled special projects as assigned.
Candidate Info
4
years in
workforce
4
years
at this job
BS
Fashion Merchandising Management
6

Executive Assistant, Strategic Planning & Business Development

Provided executive level administrative support to two Directors, one VP, and staff of approximately 11.

  • Maintained calendar for Directors and VP ensuring appropriate preparation for daily activities: scheduling and meeting coordination, interviews, appointments, events and other similar activities
  • Drafted and prepared meeting agendas and minutes for Business Steering Committee meetings: gathered
  • Created and handled presentations, complex reports, confidential correspondence and files and maintained
  • Requested and assigned to Transaction Reduction Project and served as key contributor to team on process improvements
  • Gathered select data from company departments and leaders for the 2011 Distribution Plan
Candidate Info
14
years in
workforce
4
years
at this job
AS
Travel & Tourism
BA
Hr Management
7

Executive Assistant

Coordinated schedule, travel, and expenses for Sr. VP, Global Resource Group

  • Justified client's account receivable and collected $250k in past due invoices
  • Produced and edited presentations, marketing reports, client proposals and correspondence
  • Updated website with departmental information
  • Coordinated video conferencing for employee work-related training seminars
  • Instituted and organized contact database
Candidate Info
9
years in
workforce
3
years
at this job
C
Certificate
BFA
Art Education
Marketing
8

Executive Assistant

Administered high-level support to Chairman and Chief Financial Officer of private investment firm, handling all
administrative and support efforts

  • Maintained document filing retention and storage system with the highest regard for confidentiality, organization and timely retrieval of documents
  • Maintained phone and voice mail system
  • Planned company Board and Staff meetings, prepared agendas and processed meeting minutes
  • Coordinated domestic and international travel arrangements for senior staff
  • Arranged office holiday parties and other outside functions
Candidate Info
23
years in
workforce
15
years
at this job
Sciences
9

Executive Assistant

Managed and maintained a daily situational report with Secret Clearance for Joint Service personnel

  • Conducted Research, prepared correspondence and prepared travel vouchers for both lower-level and senior-level personnel
  • Scheduled travel, appointments and meetings
  • Screen phone calls, emails, mail and visitors; routed and resolved any information requests
  • Managed files and other sensitive management
  • Retrieved and sorted through incoming and outgoing mail
  • Prepared purchase requests for supplies and other equipment needed for mission accomplishment
Candidate Info
4
years in
workforce
8
months
at this job
BA
Social And Criminal Justice
MA
Public Administration
10

Executive Assistant to The President

Aided President, planned conferences, conducted public relations for 140-employee ministry

  • Collaborated with ministry leaders related to ministry, program and facilities needs
  • Assisted in establishing ministry-wide calendar scheduling protocol
  • Arranged transportation, hospitality and technical support for board meetings
  • Managed operations and coordinated logistical aspects of conferences held on campus
  • Assisted in establishing managed rental contracts for ministry properties
Candidate Info
8
years in
workforce
10
months
at this job
BA
International Relations And Spanish

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