Executive Administrative Assistant Resume Samples

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Executive Administrative Assistants ensure that office operations run smoothly and support executives from a variety of industries. Their responsibilities include updating records, taking phone calls, organizing events and meetings, making travel arrangements, interacting with customers and handling mail. Based on our resume examples, the most successful candidates demonstrate organizational skills, accuracy, communication abilities, familiarity with office equipment and computer software. No formal education is required for the job, although many employers prefer resumes displaying a Bachelor's Degree in a relevant field.

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1

Executive Administrative Assistant

Single-handedly migrated organizational data, identified/moved only the essential information to a new portal two weeks ahead of deadline

  • Problem solver, deleted >1500 computer profiles on community computers, increased computer speed 85%/saved Air Force $21,000
  • Acquired 10 dual monitor video cards, turned in/traded unused computer parts, increased productivity 60%
  • Streamedlined mail delivery method, revised work schedules to stay open longer, delivered 75% more mail
Candidate Info
5
years in
workforce
2
years
at this job
2

Executive Administrative Assistant

Executive Administrative assistant to two Control Officers (CIO/PrivateEquity/Treasury, and Operations Control)

  • Acted as back up assistant to the Head of Oversight & Control
  • Maintained electronic calendars for both managers (meetings/lunches/off-sites)
  • Coordinated and scheduling meetings with internal Executives, external clients and/or members of OCC, FRB, Fed
  • Contributed to the planning of functions for the group meetings (onsite/offsite)
  • Assisted with staff on-boarding and off-boarding
Candidate Info
11
years in
workforce
1
year
at this job
C
Paralegal Studies
Accounting
3

Executive Administrative Assistant

Business was sold to another Company out of State)
Provided administrative support to the President and a team of five Vice Presidents of the Life Insurance Division. Performed information services including calendar management, report distribution and data verification. Monitored and disbursed marketing dollars for agent incentive costs.

  • Handled sensitive information with the utmost confidentiality on a daily basis.
  • Operated within budget while arranging domestic and foreign travel, scheduling and coordination of all meetings, conferences and special events. Planned and organized events for up to 500 attendees within a budget of $250,000.
  • Coordinated Quality Business Bonus program for Agents, resulting in timely payment of bonuses.
  • Composed and drafted documents for all facets of insurance operations, including bids on acquiring insurance companies with seven successful acquisitions of life insurance companies.
Candidate Info
32
years in
workforce
17
years
at this job
HS
High School Diploma
4

Executive Administrative Assistant

Managed all administrative duties for the Vice President of Sales and Marketing. The organization is a manufacturing and sales company, which consisted of four lines of business including healthcare, automotive, sports therapy and retail products.

  • Managed all travel arrangements, meeting schedules, report and presentation preparation, budget compilation, all representative and distributor contracts, as well as all written correspondence.
  • Provided administrative and sales support, including scheduling and report coordination.
  • Planned, managed and coordinated annual healthcare national sales meetings. Recruit healthcare product experts to present and demonstrate. Attend and facilitate off-site implementation of all events.
  • Directed Project Team for website development improvements.
  • Interfaced with company representatives, remote sales and education managers and customers to ensure company goals and objectives were reached.
Candidate Info
13
years in
workforce
2
years
at this job
Nursing
5

Executive Administrative Assistant

Provided executive administrative support for senior vice president, two directors, and 12 managers

  • Maintained calendars, coordinated travel arrangements, meetings, expense reports, correspondence and vacation time
  • Transcribed minutes; composed correspondence; performed data entry and assisted with contracts and accounts payable transactions
  • Managed office, ordered office supplies and maintained office equipment
  • Interacted with all levels of office and field staff with integrity and professionalism
Candidate Info
23
years in
workforce
9
years
at this job
HS
Business
6

Executive Administrative Assistant

Supported the General Managers, Controllers and Sales Directors of the Sensient Savory, Beverage, Sweet and BioPharma Groups.

  • Arranged domestic and international travel, including requisite international travel documentation.
  • Maintained recurring meeting series for sales pipelines and new product development for the four Groups.
  • Audited monthly credit card statements; created/submitted electronic expense reports for GMs, Controllers, Sales Directors and their direct reports. Processed payment of invoices; coded prior to submitting to A/P.
  • Planned logistics for off-site meetings, contracted for meeting space, ordered catering, arranged A/V needs.
  • Coordinated recruiting activities, scheduled interviews, arranged candidate travel/hotel/limo.
  • Onboarding of new employees.
Candidate Info
19
years in
workforce
1
year
at this job
C
Hr Management
C
Certificate
BS
Management
7

Executive Administrative Assistant

Supported Managing Director/Market Lead, Chief Medical Officer and Vice Presidents. Managed active and distinct business calendars and correspondence. Fielded heavy email volume and executed written and verbal communications on behalf of Executives and others.

  • Documented and filed over $100,000 in expense reports. Oversaw basic office administrative maintenance and general functions.
  • Planned and coordinated company projects, events and off-site meetings. Intense dealings with vendors, including price negotiation.
  • Organized and coordinated travel arrangements itineraries, directions and supporting materials.
  • Provided research, including biographies, general background and industry data.
Candidate Info
26
years in
workforce
8
months
at this job
BS
Urban Administration
8

Executive Administrative Assistant

Provided administrative support to the First Vice President as well as 12 other associates in the Financial
Planning Department

  • Maintained confidential client records in an Access database and produced quarterly reports
  • Prepared and reconciled expense reports for department associates
  • Prepared various financial illustrations including Estate Valuations and Stock Option Reports
  • Responsible for resolving and responding to broker concerns in a timely and professional manner
Candidate Info
3
years in
workforce
3
years
at this job
9

Executive Administrative Assistant

Responsible for carrying out administrative and office operations for Global Directors and Senior Partners in the Marketing Department.

  • Prepared agendas and coordinated on and off-site client meetings. Attended all meetings and served as representative and liaison for senior management.
  • Handled all travel arrangements and accompanied senior management to off site meetings to ensure meeting logistics were efficiently executed, coordinated Global Conference calls as well as attended, and took dictation when needed. Prepared presentations using MS, Power Point, Excel and Word for Global Board meetings.
  • Electronically filed time and expense reports as well as Invoices for division. In addition, created system to maintain general ledger and track department disbursements.
  • Answered and screened telephone calls and assisted clients with inquiries.
  • Typed contracts and all correspondences to clients and in-house staff.
  • Coordinated television commercials and photo shoots for Marketing Department.
Candidate Info
3
years in
workforce
1
year
at this job
Paralegal Studies
Business Administration
10

Executive Administrative Assistant

Used a variety of software applications to prepare presentations, reports, and correspondence.

  • Extracted information from registrations, applications and executed contracts, contract information and action memoranda. Inputting relevant contract data into the Department's information system.
  • Formatted visual presentations for speeches and meetings using state-of-the-art applications and equipment.
  • Managed information requests received by the Department that may be made by telephone, letter, email, or in-person visits to the office.
  • Arranged for conferences and meetings.
  • Edited and formatting draft correspondence prepared by staff members.
  • Served as backup travel coordinator for the department.
Candidate Info
4
years in
workforce
2
years
at this job
Education

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