Executive Admin Resume Samples

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Executive Admins liaise between executives and business clients; most of their work is secretarial and helps ensuring the smooth running of the organization. Typical responsibilities an Executive Admin should have include taking phone calls, handling client queries, scheduling appointments, performing data entry work, making travel arrangements, and delivering presentations. Most resume samples in the field focus on skills such as administrative abilities, organization, planning, telephone etiquette, being able to work in a fast-paced environment, and confidentiality. Employers choose resumes displaying a degree in business or a similar field.

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1

Office Manager/executive Administration Assistant

  • Delivered 360 back office support inclusive of accounting, admin, AR/AP, payroll, banking, expenses and call handling.
  • Supported 4 attorneys accurately generating/filing pleadings, motions, position statements and fee agreements.
  • Implemented a new IT system, which transformed billing accuracy and dramatically reduced man-hours relating to filing by converting the firm to a paperless operation.
  • Developed skills in printer repairs, IT setups and initial training for new employees on IT systems to avoid the need to engage outsourced resources and costs associated with this.
  • Recruited and trained 2 temporary staff as cover during maternity leave.
  • Performed new employee orientation and acted as liaison between senior management and all staff answering all queries, knowledge transfer for all processes and procedures and resolving any work-related problems.
  • Maintained all confidential information relating to clients and all staff related matters inclusive of pay rates, bonuses, appraisals and pay grades.
Candidate Info
17
years in
workforce
8
years
at this job
BS
Elementary Education
MS
Elementary Education
MBA
Business Administration
2

Executive Administrative Assistant to President/ceo

  • Supported President/CEO and VPs (Finance, Marketing and HR)
  • Responsible for Board of Directors and Committee meeting
  • Planned and executed all Financial Development campaign events
  • Promoted from Metro Office Executive Assistant in August 2010
Candidate Info
4
years in
workforce
3
years
at this job
BA
English And Technical Writing
3

Executive Administrative Assistant

Received inbound and performed outbound calls through a multi-line phone system.

  • Managed budget for office supplies and products.
  • Created and maintained student records and reports.
  • Performed HR and minor payroll duties.
  • Provided professional graphic design and marketing strategies.
Candidate Info
6
years in
workforce
5
years
at this job
BS
Marketing
4

Executive Administrative Assistant

  • Audited payroll input and processing of all bank deposits and drop offs.
  • Consolidated expenses for and maintained ordering and distribution of office supplies.
  • Advocate for clients regarding all projects and inquiries.
  • Composed the presentations of proposals, strategies and town inquires.
  • Reorganized and maintained files, spreadsheets and archives.
  • Assisted with Accounts Payable and Accounts Receivable using QuickBooks.
  • Proficient in mailing systems: Dazzle/ Endicia, FedEx, UPS, and USPS.
Candidate Info
2
years in
workforce
1
year
at this job
5

Executive Admin

Bookkeeping, customer service, post payments, bi- weekly payroll, assist with banking inquiries

  • Reconcile credit statements, accounts payable, cut checks, manage vehicle fleet insurance and tags
  • Review AP and AR aging reports and make adjustments on accrued and late fees
  • Oversee office equipment, supplies, make deposits, and direct computer and office operations
  • Maintain Certificates of Insurance and file W-9's, assist with attorney and musician media contracts
  • Plan marketing ideas for events and supply support for Corporate Team and Office Staff
  • Process and scan invoices for payment approval, and assist with tax related documents
  • Set up HR Company policies, New hire Employee packages, maintain employee personnel records
  • Responsible for (5) Internal Entities cash-flow and financial policies to assure assets are protected
Candidate Info
37
years in
workforce
6
years
at this job
Computer Science
6

Executive Administrator, Accounts Receivable, Accounts Payable, Graphic Designer & Marketing/advertising Coordinator

  • Serve as the single point of contact for scheduling including placing customer orders/changes either called in or emailed and then transferring the proper information to the field employees
  • Keep track of customers’ accounts and process incoming payments
  • Generated new business by creating a company page on LinkedIn, Facebook and Twitter to facilitate interaction with customers
  • Plan and produce all marketing materials, including designing the company logo and business cards
Candidate Info
18
years in
workforce
6
years
at this job
Business
Generals
Advertising And Communication Of Graphic Design
7

Human Resources Executive Administrator

  • Support VP's, Directors, and Managers, of Human Resources staff members.
  • Processed all, Employee Referral Bonuses Sign-On.
  • Processed all invoicing directing to accounts Payable, Purchasing, and Payroll.
  • Created Purchase Orders, Service Orders, Check Request, Tuition Reimbursements
  • Coordinated Transfers, Moves, Offsite Functions, HR Events.
Candidate Info
6
years in
workforce
3
months
at this job
BS
Current Studies
Criminal Law
8

Executive Administrator Sales Manager

  • Initially a polisher then became installer.
  • Leamed the ins and outs of the installation and fabrication process.
  • Took charge of business becoming and Administrator of all projects and material
  • Executive admin/sales manager
Candidate Info
8
years in
workforce
2
years
at this job
9

Executive Administrative Assistant

  • Executive Assistant to Case Manager handling medical management related to auto injury litigation
  • Assist the Case Manager by providing accurate and timely status on all client medical information, appointments, case status and coordinate her schedule to meet attorney and practitioner strict timelines
  • Schedule all client doctor appointments, physical therapy, medical tests, lab work, imaging and transportation to/from all appointments. Create monthly appointment notification letters and medication lists for each client and follow up with each client to ensure they attended their scheduled appointments. Ensure all doctor orders are completed prior to return visits.
  • Work with physicians to obtain specific medical orders for each client, obtain medical reports, medication refills / authorization and test results
  • Coordinate with auto adjusters to order medical equipment for clients as well as status monthly wage loss and attendant care checks when they are not received in a timely manner. Submit outstanding statements requiring client reimbursement.
  • Order supplies for the office when required.
Candidate Info
22
years in
workforce
8
years
at this job
10

Executive Administrative Assistant

  • Worked directly for Executive Management team, answering phone calls from potential clients, scheduling appointments, organizing all travel itinerary for upper executive management team, and payroll responsibilities for hourly employees.
  • Management meetings once a week to discuss my plans and/or ideals for future business endeavors needed to bring in new revenue to satisfy corporate demand.
  • Research and execution of future corporate sponsored events in order to plan for next month's promotional date's calendar.
  • Full command of allocating corporate expense account at my discretion up to $ 12,000 USD per fiscal quarter for the use of arranging and/or planning events, travel, advertisments for new employees ect.
  • Cold outbound calls to any persons that submitted an inquiry to the company for representation. (up to 50 calls a day).
  • Working knowledge of all office equipment including fax, copier, printers, electronic filing systems ect.
  • Promotions team asst. manager, responsible for research and execution of gaining new business. Up to and/or including a signed letter of intent.
  • Responsible for all training(s) for employees new, and current for business need(s), changes, projections ect..
  • I do possess a letter of recommendation from the Baltimore office's Executive Director of Operations.
Candidate Info
14
years in
workforce
4
years
at this job
Business Admin

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