Department Assistant Resume Samples

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Department Assistants ensure administrative support for a department by completing the following activities: greeting visitors, answering to inquiries, preparing schedules, organizing meetings, making travel arrangements, maintaining shared electronic calendars, and managing paper and electronic records. Typical job skills listed on a Department Assistant example resume include knowledge of office operations, organization, problem solving, being able to work under pressure, effective communication, and computer competences. Employers choose resumes displaying training in office management at a postsecondary level.

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1

Department Assistant

  • Provided support for different departments
  • Performed routine clerical tasks such as faxing, copying, filing
  • Prepared expense reports for administration
  • Assisted with on-boarding new volunteers
Candidate Info
6
years in
workforce
3
months
at this job
2

Department Assistant Senior

  • Provided administrative support to the Pediatric Cardiology Unit at Dell Children's Medical Center.
  • Managed executive calendars in Outlook; scheduled meetings, luncheons, and training events; and coordinated catering.
  • Developed strong working relationships with departments throughout the Seton network to resolve problems.
  • Planned and arranged hotel, airline, rent car, and conference registrations.
  • Ordered office supplies, educational materials, and computer programs.
  • Recorded and tracked department expenses in Excel spreadsheets.
  • Managed the maintenance and repair of copiers and printers for 200 staff.
  • Processed travel expense reports, generated requisitions, and paid invoices.
  • Take Minutes at high level staff meetings.
Candidate Info
42
years in
workforce
10
months
at this job
Business
Business
3

Department Assistant

  • Recognized for superior patient assistance and facilitation in times of critical significance
  • Effectively communicate with physicians, internal leadership and high level executives
  • Instrumental in the essential department functions and crucial day to day logistics, including: project management, team scheduling and meeting facilitation, dashboard & report maintenance
Candidate Info
6
years in
workforce
1
year
at this job
HS
High School Diploma
AS
Associate of Science
BA
Communications
4

Department Assistant

  • Transferred data server documents to Filesite software applications.
  • Uploaded all documents, scanned, labeled, and organized data properly using Filesite.
  • Assisted attorneys and legal assistants when needed for Arbitration filings with American Arbitration Association.
Candidate Info
13
years in
workforce
7
months
at this job
BA
Sociology
5

Building Department Assistant

Under the general supervision of a department manager, perform administrative duties in support of department operations, including customer service, secretarial responsibilities, office administrative

  • Assist in the development, submission, and administration of the Department's operating protocol
  • Assist in the daily office activities of the department, working directly and individually with the public to answer and/or resolve questions, problems and complaints
  • Serves as primary department typists and data entry assistant
  • Organize files and records pertaining to addresses in the town
  • Complete knowledge of building department permitting process
  • Performs other related duties as assigned
  • Assist supervisor with all roles and duties and maintaining a steady schedule while being prompt and efficient at all times.
Candidate Info
10
years in
workforce
4
years
at this job
C
Accordance
Psychology
6

Department Assistant

  • Collect and analyze competitor data, research various operational initiatives
  • Provide executive assistant duties for Executive Vice President
  • Design and execute audio/visual presentations and marketing strategies
  • Support Internships team including research, travel arrangements and finances
  • Code and assist with departmental budget management
Candidate Info
15
years in
workforce
4
years
at this job
Biology
7

Department Assistant

  • Review confidential information and phone calls for accuracy and compliance.
  • Schedule meetings with external vendors and internal staff.
  • Schedule personal appointments and calendar events for executive.
  • Review and reply to emails
  • Maintain additional projects, inventory, stock, shopping and run errands.
Candidate Info
12
years in
workforce
2
years
at this job
BA
Graphic Design
8

Department Assistant/vice, Special Investigations

  • Liaise between Alcohol Beverage Control (ABC) and [company name] for licensing with the City.
  • Assist with grant-funded activities by conducting research, compiling data and preparing monthly reports.
  • Attend Vice undercover operations and maintain monthly operative calendar. Create complex spreadsheets for tracking detective's undercover accomplishments. Meeting minutes.
  • Conduct background investigations; research stolen property and crime statistics.
  • Facilitate the registration of all Narcotic Registrants.
  • Acknowledgment by leadership for research and preparation in a court hearing. Received an Award of Commendation.
Candidate Info
37
years in
workforce
12
years
at this job
C
Certificate
AS
Forensics
9

Water Department Assistant

  • Responsible for 100% Accounts Receivables, pubic relation with residential community members, which includes closing out of cash draw. The issuing of P.O.s and the payments for A/P in order to pay and print checks.
  • Serves as a primary point of contact for departmental employees and the general public.
  • Issuing of necessary garage sale permits.
Candidate Info
20
years in
workforce
4
months
at this job
MA
Business Administration
Certified Paralegal
10

Administrative Department Assistant-supply Purchaser

  • Assist the CEO, the CFO, the Director of Operations and the Executive Assistant with any daily clerical duties such as computer system filing, paper filing, photocopying, phone calls and more.
  • Initiated communications with supply vendors and the cell phone representative which resulted in over $22,000.00 yearly savings for the company.
  • Use Microsoft Excel to track and maintain company cell phones; prepare monthly cost allocation spreadsheet and bill for the fiscal department.
  • Track and maintain supply inventories for the preschool buildings.
  • Updated supply inventory by personally traveling to all classrooms and counting supplies.
  • Purchase all office supplies, janitorial supplies and furniture for the organization; which includes approximately 600 employees and 59 locations.
  • Use Microsoft Excel to track company car usage and mileage; prepare monthly cost allocation spreadsheet for the fiscal department.
  • Participate as a member of the core team that is responsible for implementing a company-wide environmental change called the Sanctuary Model.
  • Facilitate trainings for staff to learn the Sanctuary Model which will lead to the organization becoming certified in the overall model.
  • Communicate and work with co-workers, clients, families and other organizations daily to resolve issues/start services with our company/ect.
Candidate Info
16
years in
workforce
3
years
at this job
BA
Business Administration
Nutrition

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