Construction Secretary Resume Samples

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Construction Secretaries assist the staff of construction firms and complete multiple administrative tasks, such as taking phone calls, sorting mail, doing paperwork, arranging meetings and organizing travels. Successful Construction Secretary resume samples emphasize skills such as communication and interpersonal abilities, accuracy, computer literacy and having basic construction terminology knowledge. Those seeking to perform this kind of role do not have to showcase extensive formal education in their resumes, but some recruiters may require a degree in business administration or a similar domain.

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1

Construction Secretary

Daily coordination with County Officials, customers and employees. Assist Project Manager with meeting planning, scheduling as assigned.

  • Maintained construction documentation, project plans and files.
  • Prepared and submitted Sub-Contracts.
  • Prepared bids and proposals for new construction projects, created covers for proposals, which resulted in multi-million dollar project awards.
  • Reconcile invoices from subcontractors.
  • Planned and scheduled events which involved county officials.
Candidate Info
15
years in
workforce
1
year
at this job
2

Construction Secretary

  • Provided administrative support for seven-person project management team responsible for the core and shell construction of downtown office tower (budget of $89 million)
  • Initiated and processed monthly payment applications, developed monthly reports and tracked project
  • Developed and maintained system for central files
  • Coordinated activities between accounting, real estate and property management departments
  • Promoted to Tenant Improvement Coordinator at completion of project
Candidate Info
8
years in
workforce
2
years
at this job
C
Certificate
BS
Housing And Environmental Design
3

Construction Secretary

Expedited and compiled documentation required by code for Michigan Dept. of Health and Fire Marshal inspections.

  • Attended project meetings, recorded transcripts of discussion and required follow-up.
  • Created and updated Excel spreadsheets.
  • Accurately created and tracked Time & Material documents used for subcontractors to bill for work performed in addition to original contract.
  • Analyzed AIA pay applications submitted by subcontractors; confirmed accuracy of numbers and inclusion of proper legal documentation.
  • Composed correspondence and requests for quotes to subcontractors using Microsoft Mail Merge.
  • Processed payroll for laborers.
  • Accurately maintained Master Time Sheets for salaried personnel.
  • Processed change orders, quote requests, directives, etc. using HBE's database CMiC.
  • Served as a professional and knowledgeable first point of contact; managed phone calls and visitors.
Candidate Info
5
years in
workforce
1
year
at this job
BA
Psychology
4

Construction Secretary

  • Calculated and expedited contractor and vendor invoices for all new store construction projects and aided Project Managers and the Construction manager in administrative responsibilities.
  • Assisted the Construction Manager in setting up accounts with new General Contractors.
  • Utilized SAP accounting software to aid in operations for associate training.
  • Successfully consolidated and categorized the construction department files for more efficiency with every day tasks.
Candidate Info
7
years in
workforce
1
year
at this job
GED
Ged
5

Construction Secretary

  • Provide quality office assistance to a borough office of six inspectors; construction, building, electric, plumbing, fire and housing; for borough community of 12000
  • Accepted permit applications and fees for both new, renovation and minor construction projects
  • Maintained data entry for proposed plans and collaboratively worked with inspector team to facilitate approval process
  • Upon completion of review, issued permits to contractors/residents; providing inspection requirement lists that provided office clients with necessary conditions for work to proceed
  • Managed schedule for office, maintaining meeting times and required appointments for all six inspectors
  • Constantly reviewed active files and followed up with contractors to ensure compliance with set timelines
  • Compiled & submitted monthly construction reports to the state
Candidate Info
9
years in
workforce
7
years
at this job
6

Construction Secretary

Provided support to Project Managers and Real Estate Managers to ensure timely submission of project estimates.

  • Planned and executed internal procedures and reporting to include General Contractor Database.
  • Worked in a fast paced environment where a sense of urgency was a must.
  • Support Maintenance Coordinators and Managers of Store Planning Department with correspondence, accounting procedures and travel arrangements.
  • Screen internal and customer phone calls and redirect as appropriate.
Candidate Info
2
years in
workforce
2
years
at this job
7

Construction Secretary

Maintained office supervision for 32 employees

  • Maintained and implemented A/P, A/R, and collections, including, but not limited to AIA Billing, Subcontractor's Pay Request
  • Scheduled and supervised employees on coordinating jobs
  • Scheduled all material delivery
  • Scheduled all sand and concrete delivery and classified each job
  • Coordinated appropriate equipment for each job site
  • Maintained and calculated daily deposits
  • Reconciled bank statements
Candidate Info
2
years in
workforce
2
years
at this job
8

Store Construction Secretary

Supported the director and five project managers in all aspects of office administration

  • Prepared and finalized budgets from data provided by project managers
  • Composed and transcribed all department correspondence
  • Maintained construction progress records assuring schedules were met and work was completed before payment approval
Candidate Info
10
years in
workforce
4
years
at this job
Business
9

Store Construction Secretary

Supported the director and five project managers in all aspects of office administration

  • Prepared and finalized budgets from data provided by project managers
  • Composed and transcribed all department correspondence
  • Maintained construction progress records assuring schedules were met and work was completed before payment approval
Candidate Info
14
years in
workforce
4
years
at this job
10

Construction Secretary/ Human Resource Assistant

Assisted with preparation of Safety Manuals and Procedures

  • Ensured Company Electrical Contractors State Licenses were in compliance in all states that company does business.
  • Developed and standardized a hiring procedure form.
  • Prepared superintendents monthly expense reports.
  • Made out of state travel and lodging arrangements.
  • Chairperson for The Gulf Coast Regional Blood Center coordinating /scheduling the yearly calendar for company blood drives.
Candidate Info
7
years in
workforce
1
year
at this job
Computer Skills
Administration

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