Construction Administrative Assistant Resume Samples

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Construction Administrative Assistants work in construction companies and are responsible for a variety of administrative and clerical tasks, such as handling phone calls and mail, greeting clients and updating records. Most Construction Administrative Assistant resume samples emphasize decision-making skills, communication abilities, attention to details and familiarity with constructions terminology. Based on our example resumes, those seeking to work fill this type of position are not required too much formal education, although some employer may prefer candidates with a degree in business administration, marketing, communications or a similar field.

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1

Construction Administrative Assistant

Administrator on behalf of general areas of operations that included customer/client reception, vendor liaison actions, accounting, contract management, human resources issues, and inventory control programs. Additionally responsible for accounts payable actions.

  • Applied advanced critical thinking skills in a stressful working environment where multi-task skills were essential, and top performance levels were absolutely required.
  • Ensured strict confidentiality regarding all business and client matters. Took minutes at executive meetings.
  • Authored, maintained, and distributed a myriad of financial and production reports including cash flow reports, invoices, purchase orders, contracts, vendor, and job files.
  • Ensured production agendas remained on track and within projected guidelines.
  • Conducted research using internet and other resources in order to accommodate specific project needs.
  • Provided Human Resource and payroll department backup as necessary.
Candidate Info
9
years in
workforce
1
year
at this job
Accounting And Liberal Arts Curriculum
2

Construction Administrative Assistant

Worked in job site office and provided support for Director of Construction

  • Created, managed and organized all file systems and folders; hard copy and on the computer
  • Managed day-to-day operations for all construction sites
  • Scheduled and managed jobsite safety meetings, management and organization of construction office
  • Answered phones, and directed trades
  • Organized site meetings with the trades, developed a good relationship with trades and the city building department
Candidate Info
11
years in
workforce
5
years
at this job
AA
Psychology
Psychology
3

Construction Administrative Assistant

West Virginia, Washington DC, North Carolina and South Carolina including an average of 20 projects at a time. (At times 3 Construction Managers.)

  • Maintained /Reconciled budgets for site specific Accounts Payable through the use of Spending Ledger (Access Based Program) and Millennium (DOS based program).
  • Prepared, Distributed and Tracked General Contractor Bid Invitations Packages and GC Bid Submissions.
  • [company name] with and in place of Construction Manager. "Pop" visits for progress inspection of on-going Construction Projects with and in place Construction Manager.
  • Monitored Construction Project Budgets recommending approval or denial of Work Orders, Change Orders, and General Contractor Draw payments.
  • Tracked Construction Project Schedules, timely or un-timely completion of project status using MS Project.
  • Point Of Contact for General Contractors, Sub-Contractors, Utility Providers, County/City/State Officials, Consultants, Architects, Civil Engineers, Vendors and Yum! Operations Teams for Construction Projects.
  • Performed all general office duties and Operations meeting attendance.
Candidate Info
5
years in
workforce
2
years
at this job
C
Certificate
4

Construction Administrative Assistant (contracted Assignment)

  • Researched special projects and coordination with third parties.
  • Ordered and coordinated delivery of material and equipment for nearly 60 new store projects, with less than 1% of project schedule disturbance due to delay.
  • Responsible for quality control by tracking status of orders and scheduling equipment installs.
  • Implemented Discount Vendor payment procedure to process payments for store equipment and material within net 10 day payment terms, which will result in hundreds of thousands of dollars in savings by year end.
  • Served as liaison to Financial Accounting and Accounts Payable departments to track approved store budgets for soon to be 60 projects, as well as maintained construction cost totals using the JD Edwards AS-400 accounting program.
Candidate Info
13
years in
workforce
4
months
at this job
Business Administration
5

Construction Administrative Assistant

Provided job site and administrative support for Director and employees.

  • Created, managed and organized all file systems and folders.
  • Managed day-to-day operations for all construction sites.
  • Scheduled and managed current and upcoming projects.
  • Managed billing and collections for all project.
Candidate Info
28
years in
workforce
2
years
at this job
AA
Health Care Administration
6

Construction Administrative Assistant

Assist Project Managers in administrative of projects from contract signing to final reporting

  • Expedition 8.7, project tracking software for Change Orders, Change Proposal Requests, Requests for Information, Contracts, Payment Applications, and Submittal Packages
  • Prepared, reviewed required documents for signatures and accuracy using State Construction
  • Interacted with A/E Project Observer, General Contractor, and Project Manager to ensure
  • Close-Out of Project: Collect, assemble and submit all required project data for Owner and/or
Candidate Info
11
years in
workforce
6
years
at this job
7

Construction Administrative Assistant

Handled administrative duties for construction managers pertaining to Medical Office Tenant
Improvements.

  • Executed bi-weekly reports on all projects. Reports included job status from choosing sub- contractors, typing up ITB, scheduling walk-throughs, awarding jobs to low bidders,
  • Worked with Leasing to start the processing of each new job.
  • Turned in all invoicing for proper close out of each job.
  • Worked with accounting department to complete all monthly reports and accruals.
  • Performed a diverse range of executive duties for the construction managers including:
Candidate Info
18
years in
workforce
1
year
at this job
C
Women
Education
8

Construction Administrative Assistant

Transcribed and created construction completion lists, punch lists and Quality Control lists for trades to complete

  • Supported Project Manager, Superintendent, Project Engineer and Assistant Supers
  • Created and maintained the filing system for correspondence and list maintenance
  • Assisted in general office duties
Candidate Info
1
year in
workforce
1
year
at this job
AS
Business Administration
9

Construction Administrative Assistant

Overseen Daily Schedules for 100 Field Installers, Pulled Permits for all Jobs / Scheduled Inspections

  • Coordinated Safety Meetings & Demonstrations, Actively Involved with all Safety Related Aspects
  • Coordinated / Scheduled Appointments with General Contractors & Homeowners
  • Job Cost History & Job Summary Details; Implemented Scanning and Scanning Blue Prints
  • Maintained Computerized Job Folders for Project Manager, Superintendents
  • Created & Submitted Submittals for New Jobs / Getting them Approved
  • Created finishing documents such as O & M's, Balancing Reports, & As-Built Drawings
  • Supervised Maintenance of the Fleet of Vehicles; Company Cellular Phone Coordinator
  • Retail Labor Tracking / Overage Reports / Internal Service Warranty Billing
  • Internal Service Warranty Billing for Commercial
Candidate Info
10
years in
workforce
2
years
at this job
AAS
Business Management & Human Resources
10

Construction Administrative Assistant - During The Period

I worked from my home office assisting my husband in his home improvement business.

  • Created, managed and organized all files and folders; hard copy and on the computer. Managed day-to-day operation, maintained daily interactions with clients.
  • Walked the sites and managed the supplies needed for job completion, completed customer invoices and arranged meetings with clients as needed.
  • Greeted clients, answered phone calls, checked voicemail, screened e-mails, prepared invoices, tracked customer billing and payments.
Candidate Info
6
years in
workforce
4
years
at this job

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