Administrative Secretary Resume Samples

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Administrative Secretaries offer both administrative and clerical assistance to managers and ensure that company operations run smoothly. The job requires a diverse skillset, including excellent communication abilities, stress resistance, office equipment familiarity and problem-solving skills. Administrative Secretaries need to interact with clients, but also to make sure that project deadlines are met. Those seeking to work as Administrative Secretaries need to showcase in their resumes at least a Bachelor's Degree in business administration or any related field. The strongest sample resumes also mention various certifications and training courses.

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1

Administrative Secretary

Managed successfully all patient admissions in the unit, including new, returning, transfers, and visitor patients for over 5 years.

  • Provided monthly staff schedules for 50 employees as well as a weekly schedule for over 100 patients.
  • Completed monthly submission of patient's clinical information into Medicare's web-enable network for quality purposes.
  • Revised employee timecards for accuracy and accomplished timely biweekly submission to payroll.
  • Tracked daily absenteeism, tardiness, and cancellations of employees in the unit to decrease budget expenses.
  • Scheduled patients' conferences with their respective doctors to accurately report their progress or problems as needed.
  • Maintained monthly reports updated for clinical manager, dialysis director and medical director's review.
  • Audited twenty five percent of the patients' population monthly to reduced missing documentation.
Candidate Info
18
years in
workforce
11
years
at this job
Psychology And Business Technology
Psychology
2

Administrative Secretary

Gathered book orders for 23 departments, approximately 700 books, 3 times a year

  • Implemented a new, easy-to-use online book ordering system for professors
  • Supervised and trained 2 student workers on basic office duties
  • Aided students, parents, professors and staff with registration, departmental questions, projects, events and basic IT issues
  • Provided administrative support for the dean, such as answering phones, directing visitors, special projects, ordering supplies, sending mailers, etc.
Candidate Info
6
years in
workforce
2
years
at this job
BS
Bachelor of Science
3

Administrative Secretary

Accounted for $750,000 worth of on hand inventory on a weekly basis

  • Conducted daily monetary transactions in excess of $30,000
  • Responsible for the hiring of new customer service employees, including scheduling their monthly hours
  • Oversaw the daily business operations and maintained business relationships with suppliers and wholesalers
  • Managed the procurement and fulfillment process, organizing and filing all purchase orders, claims, and invoices
  • Served alongside the owner of the business as the administrative inventory control manager
  • Consistantly updated all pricing on new and existing inventory
Candidate Info
26
years in
workforce
14
years
at this job
4

Administrative Secretary

Prepared package with financial documents, including payroll, to send out to accountant

  • Answered telephones and directed calls to the proper recipients
  • Created and managed filing system for all important restaurant documents and invoices
  • Entered all inventory and invoicing into ChefTek computer program
  • Ordered and picked up all supplies needed for restaurant and office
  • Prepared and completed all paperwork needed for new employees
Candidate Info
13
years in
workforce
2
years
at this job
C
Management Program
Education
5

Administrative Secretary

Supported Principal for the purpose of providing assistance with administrative functions

  • Composed a wide variety of documents, compiled and researched data
  • Monitored students referred for illness and discipline for their safety and welfare
  • Appraised current Media Program and procure print/audio/video media
  • Documented, cataloged and shelved all materials appropriately
  • Instituted manual with process & procedures for use and loan
Candidate Info
13
years in
workforce
9
months
at this job
BBA
Organizational Psychology & Development
6

Administrative Secretary

Prepared accounting forms for payment for various educational memberships, registrations, seminars, airline tickets, reimbursement for travel of staff and study abroad program leaders

  • Responsible for building classes in BANNER for all study abroad GPC & transient students
  • Planned GPC's Study Abroad Fair to promote study abroad programs on five (5) campuses
  • Assisted with International Education Week and International Festival activities
  • Managed schedules, travel arrangements, conferences/meetings for senior level management
  • Coordinated multiple and detailed travel reservations for students and program leaders
  • Responsible for presentations for meetings, room reservations and Webinars
  • Performed administrative procedures: answered and returned telephone calls, mail delivery and pick-up, copies and faxes, maintaining department files
Candidate Info
11
years in
workforce
2
years
at this job
AAS
Business Management
7

Administrative Secretary

Coordinate, schedule and arrange meetings for church staff and leadership. Screen incoming telephone calls, emails and visitor cards. Assure church calendar is kept up to date and no conflicts arise. Assist in any area as needed, when needed.

  • Developed an efficient and organized filing system which is currently being used
  • Developed key box/log for efficient tracking of church keys
  • Assisted in establishing church charter documents
  • Established text messaging as a more rapid method to inform congregation members of upcoming events and meetings
Candidate Info
12
years in
workforce
7
years
at this job
HS
High School Diploma
8

Administrative Secretary

Supported a Medical Director, Manager, and a staff of 25 associates.

  • Read, analyzed, sorted and distributed incoming correspondence.
  • Performed administrative functions including, but not limited to, team manager telephone coverage, business travel arrangements, file maintenance and calendar maintenance.
  • Maintained team's supplies, processed invoices, expense reports, and payment requests utilizing HP's online business application called Employee Expense Management(EEM).
  • Reviewed and approved timesheets for all associates in the department.
  • Coordinated the pre-hire process, implemented the onboarding and orientation and security requests for new hires.
  • Provided administrative support for HR (i.e. E-Verify processing, Workers Compensation issues, new hire and termination paperwork).
  • Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
Candidate Info
31
years in
workforce
3
years
at this job
BS
Commerce
9

Administrative Secretary - Medical/surgical and Nursing Practice

  • Coordinated and administered Director of Medical/Surgical and Assistant Vice President of Nursing's daily calendar by scheduling of all meetings and committee attendance and monitored six Clinical Managers' calendars for meeting scheduling purposes
  • Supported Clinical Managers on six Medical/Surgical nursing units with duties such as ordering supplies, preparing letters, computer and unit projects, staff meetings and unit events
  • Scheduled and prepared video and teleconferences and meetings in high-tech conference room
  • Created and executed employee training schedule by personally scheduling approximately 2,000 hospital employees for Customer Service training over the course of one month
  • Known as the "go to" person for hospital information, directions, contacts and process clarification
  • Coordinated 2009 American Heart Association "Heart Walk" which raised $10,000 in donations
  • As a member of the Wild Idea Club, developed a time management procedure that was implemented by a unit to enhance patient care
Candidate Info
4
years in
workforce
3
years
at this job
C
Medical Office Procedures
AS
Science
10

Administrative Secretary

  • Coordinated department projects and communications, such as department and home directories, rewards and recognition luncheons, and monthly HR department staff meetings.
  • Coordinated and accurately maintained Director's daily calendar and files in a confidential and organized manner.
  • Produced and reconciled monthly budget/management and procurement cards reports for Director and two Assistant Directors according to scheduled deadlines.
  • Completed ad hoc projects for Benefits, Performance Management and Compensation according to scheduled deadlines.
Candidate Info
8
years in
workforce
1
year
at this job
BA
Spanish, Minor
Business Management

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