Administrative Coordinator Resume Samples

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Administrative Coordinators work together with directors to ensure organization sustainability. Administrative Coordinates resume samples typically describe duties such as managing staff, implementing new administration strategies, overseeing expenditures and making sure that office operations run smoothly. The required skills for an Administrative Coordinate are integrity and confidentiality, being able to communicate efficiently, problem solving abilities and organizational skills. Candidates need to display in their resumes academic studies in a field related to business administration and, optionally, various additional qualifications.

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1

Administrative Coordinator

The [company name] network is comprised of 933 national programs which train volunteers to become
legal advocates for abused foster children.

  • Updated office supply maintenance protocol and office supply vendor accounts.
  • Streamlined gift processing and acknowledgement letter schedule.
  • Organized training materials storage and supply system.
  • Supported Development staff and managed donor database via Raiser's Edge.
  • Assisted with event coordination for annual conference.
Candidate Info
8
years in
workforce
1
year
at this job
BA
Photography / Gender Studies
MA
Wildlife Biology
2

Administrative Coordinator

Delivered high-quality executive support to President of [company name] Foundation and Director of the Patient Assistance Program.

  • Processed invoices, distributed mail, ordered supplies, processed expenses and maintained calendars.
  • Sent out audit reports for Institutional Patient Assistance Program and coordinated follow-up effort.
  • Demonstrated excellent time management expertise in coordinating all materials for [company name] Foundation, board meetings, grant reviews, and budget sub-committee meetings.
  • Effectively managed complex travel arrangements, prepared itineraries, and compiled travel folders.
  • Coordinated all internal and external candidate interviews, prepared agenda, and hosted candidates upon arrival.
Candidate Info
8
years in
workforce
2
years
at this job
3

Operations Administrative Coordinator

Supported Director of Operations of non-profit organization with 480 staff operating in 33 war zone countries

  • Composed operations manual, meeting minutes, and intra-office communications
  • Transitioned electronic archives to Google Drive
  • Streamlined accounts payable process
  • Provided international security briefings and insurance information for traveling staff
  • Liaised with offices abroad to maintained property inventory and office registration documents
  • Created, trained, and supervised team of six interns to maintain headquarters office space
  • Conceived and produced two cultural events, including a fundraiser for the organization
Candidate Info
3
years in
workforce
1
year
at this job
BA
International Studies
4

Administrative Coordinator

Assisted with managing $100,000 budget effectively through regular analysis and interpretation of key metrics

  • Monitored project costs and scheduled to ensure project does not exceed the approved budget
  • Analyzed project goals, planed schedule of deadlines for project completion, and developed action plan
  • Defined project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders
Candidate Info
2
years in
workforce
1
year
at this job
BBA
Management
MA
Master of Arts
5

Administrative Coordinator

Processed routine paperwork and entered data into a departmental log or database in the servicing of clients.

  • Prepared, indexed, and scanned documents into imaging system and ensured quality of scanned images
  • Prepared requisitions for the purchase of supplies and maintained inventory of purchases.
  • Maintained department record system which included; filing, retrieving and researching of files.
  • Performed various other clerical duties such as, appointments scheduling, patients intake, copying, answered the phone, data entry and other duties assigned.
Candidate Info
26
years in
workforce
11
years
at this job
HS
High School Diploma
6

Administrative Coordinator

Provided office management, customer and administrative support to the Executive Office

  • Scheduled meetings, prepared agendas, meeting notes and correspondences
  • Maintained calendar and appointments for Executive Director
  • Answered phones, processed expense reports, travel, and budget management for office
  • Ordered office supplies and equipment
  • Updated company database of clients
  • Printed reports, mailings and summaries from database
  • Coordinated events and provided oversight of promotional materials and newsletters
Candidate Info
12
years in
workforce
5
years
at this job
Database Technology
7

Administrative Coordinator, Quality Management

Assisted in the development/monitoring of the department budget including the reconciliation of all purchase orders and requisitions for direct reports and expenses.

  • Organized and coordinated the preparation of correspondence, data, and drafting materials for presentations and reports.
  • Provided project management coordination and support for projects within the department.
  • Coordinated projects with external vendors and ensures compliance with deadlines.
  • Maintained detailed project documentation including meeting minutes, action items, and issues lists.
  • Followed-up, documented, and reviewed Quality of Care cases (QOC's) for Quality Department for efficiency.
Candidate Info
11
years in
workforce
1
year
at this job
BA
Sociology
MA
Urban Studies
8

Administrative Coordinator

Monitored and maintained cash office by verifying each register and preparing deposits.

  • Monitored each cashier and notified any discrepancies to management and loss prevention.
  • Assisted in screening new hires, conducted background checks, completed new hire paperwork.
  • Conducted new hire orientation, maintained personnel files and payroll.
Candidate Info
17
years in
workforce
2
years
at this job
BS
Business Management
Paralegal Program
9

Administrative Coordinator

Provided full secretarial and administrative support to client(s)

  • Managed customer requests for information
  • Planned and arranged travel itineraries
  • Track expense claims and prepared expense reports
  • Maintained confidential client files and information
Candidate Info
5
years in
workforce
11
months
at this job
Human Resource Management
10

Administrative Coordinator

Provided direct administrative support to the Sr. Vice President of Engineering and the Director of Engineering

  • Coordinated daily, weekly and monthly domestic and international meetings in an organization of over 400 employees across seven global locations in multiple time zones
  • Facilitated all travel arrangements - domestic and international
  • Processed and submitted expense reports on behalf of travelers
  • Managed an office of 40 employees - facilities and security
  • Processed Purchase Requisitions for all license renewals and hardware
  • Negotiated with several vendors saving the company over $10,000 annually
  • Purchased office and kitchen supplies
  • Redesigned office suite with new logos and rebranding
  • Organized internal office events - employee meetings, training seminars and off-site functions which included negotiating pricing with vendors and ensuring the function was flawless
  • Updated the office Emergency Response plan as Site Recovery Coordinator
Candidate Info
43
years in
workforce
4
years
at this job
AA
Associate of Arts
Business/marketing Coursework

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