Administrative Associate Resume Samples

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Administrative Associates are responsible for implementing company policies, developing and applying new strategies plans and managing expenditure budgets. Their duties are more complex compared to Administrative Assistants and those seeking to fill an Administrative Associate position need to showcase in their resumes problem solving skills, excellent communication abilities, attention to details, proactivity and the ability to work independently. A Bachelor's Degree in business management or any other related field is commonly seen in Administrative Associate resume samples.

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1

Administrative Associate

Provided 100% Administrative support to the President and Staff of the Benefits Claim Handling Unit. Synchronized well timed assignments and collaboration for the entire staff.

  • Responded effectively to client and vendor inquiries, scheduled appointments, and made travel arrangements specifically for the department President.
  • Supervised the procurement and inventory process for the office supplies and equipment with accuracy and within the budget annually.
  • Implemented compliance procedure to reduce cost of ordering supplies which resulted in reporting below budget monthly to external audit attorneys.
  • Managed the process of invoices and bills that ensured timely and precise payments according to the customer terms.
  • Implemented the process of medical claims submitted by attorneys for profitability and suitability.
Candidate Info
21
years in
workforce
5
years
at this job
C
Certificate
BA
Corporate Communication
MBA
Business Administration
2

Administrative Associate

Supported Senior Manager, 4 managers, 12 team leaders and a department of 125 associates in the High Net Worth division

  • Maintained organization of Senior Manager's and Managers' calendars, scheduling their daily, weekly, monthly and quarterly meetings and rescheduling conflicts
  • Arranged travel and processed expense reports
  • Ordered and managed office supply inventory
  • Organized weekly department lunches during busy tax season
  • Worked closely and collaborated with other Administrative Associates locally and cross-site
Candidate Info
8
years in
workforce
4
years
at this job
C
Culinary Arts Program
3

Administrative Associate

Created and implemented over 20 new Staff Employment recruiter processes and templates which improved efficiency and consistency within the department

  • Updated and distributed Staff Employment Recruiter Binders for training new recruiters and providing all recruiters with one convenient location for all Staff Employment information, processes and templates
  • Distributed over 3000 copies of the Staff Employment Recruitment Brochure across Stanford University campus and outlying offices
  • Created requisition files and maintained posting and recruitment information in Trovix
  • Managed electronic calendars via Zimbra and scheduled meetings, appointments, and conference calls
Candidate Info
2
years in
workforce
7
months
at this job
BA
Political Science
JD
Juris Doctor
4

Administrative Associate

Reported directly to the CEO, internally processing over $5M in transactions and associated work orders annually

  • Collected documentation and communicated directly with CPA monthly
  • Maintained Employee Benefit programs including monthly Sales Tax, HSA and 401K forms, and quarterly 941 forms
  • Retained vendor records for 1099s and Workers' Compensation Liability Insurance, and personnel records for W2s and Employee Benefit programs
  • Entered job files from the State of Florida into an online accounting system daily
  • Performed basic secretarial work (answer phones, file paperwork, prepare mail, deposit checks)
Candidate Info
5
years in
workforce
2
years
at this job
HS
High School Diploma
BS
Finance
5

Principle Administrative Associate

Assisted with all aspects of administrative management, payroll, staffing, and scheduling.

  • Assisted in supervising 100+ employees and trained them on how to perform their daily tasks.
  • Coordinated between departments and operating units in resolving day-to-day administrative and operational problems.
  • Scheduled and coordinated meetings, interviews, and special projects.
  • Prepared and managed sending out and receiving business correspondences, packages and faxes.
Candidate Info
13
years in
workforce
4
years
at this job
AS
Business Management
6

Administrative Associate

Daily provided administrative and secretarial support to all trades departments and management.

  • Created and processed hundreds of work orders in STEAM/MAXIMO to support multiple trades for two military bases.
  • Completed, updated, and maintained daily, weekly, and monthly work status reports, personnel status reports and property status reports.
  • Daily provided customer service through direct interface with the client and staff.
  • Compiled data from multiple sources for reports submitted to Camp Management and Headquarters
  • Constantly received worked order requests via two telephone lines, via radio transmission and via email functional mail box, and successfully generated work orders in accordance to priority deadlines.
  • Daily created and managed hundreds of department files and records.
  • Routinely supervised and trained sub-contracted workers.
  • Routinely generated spreadsheets with Microsoft Excel.
Candidate Info
8
years in
workforce
1
year
at this job
7

Administrative Associate

Managing all fulfillment requests for the team of nine Plan Specialists. Process manual retirement requests for participants detailing their benefit information. Quality review retirement benefit calculations and information prior to mailing, with great attention to detail and ensuring accuracy.

  • Recognized with Certificate of Achievement for significant contributions to team results.
  • Collaborated with business partner to develop a new process to track documentation with errors or lack of information.
  • Streamlined processing time by initiating improved process that was accepted by management.
Candidate Info
13
years in
workforce
2
years
at this job
Adult Education Business
8

Office of The Chairman, Administrative Associate

Supported the Chairman of the Department of Surgery, his executive assistant, and several other administrators: budgets and payments, projects/deadlines and calendar scheduling.

  • Coordinated itineraries, accommodations, flights, transportation, and payments for candidates applying for high-level faculty and research positions.
  • Wrote, edited, distributed highly sensitive and confidential communications regarding patients, policy, procedures, personal references, hiring status and employment, research documents, press releases.
  • Helped manage patients, directing them to the resources throughout the hospital.
  • Assisted the administrative staff throughout the department (12 divisions) in regards to policies, computer hardware/software, document preparation, event organizing and recruitment.
Candidate Info
14
years in
workforce
1
year
at this job
BA
Bachelor of Arts
MA
Gerontology Master
9

Principal Administrative Associate

Performed administrative functions to assist in the overall operation of the office

  • Answered phones, screened calls and responded to requests for information
  • Organized electronic records and files to ensure easy access to current data
  • Transcribed minutes at meetings and provided summary reports
  • Prepared complex reports and presentations using Word, PowerPoint, Visio and Excel Provided software support as needed
Candidate Info
18
years in
workforce
1
year
at this job
BA
Liberal Arts
10

Administrative Associate - Real Estate Services

  • Coordinated all preventative maintenance done within the manufacturing plant
  • Increased inspection completion rates from 50% to 100% and ensured that all inspections, repairs, and adjustments were completed within the established time frames
  • Received all proposals and invoices from vendors - created work orders, purchase requisitions, & submitted invoices for payment.
  • Responded to vendor inquiries regarding invoice payment status and resolved issues with payments as necessary
  • Created and maintained an efficient filing system, making documents quickly accessible
  • Assisted other departments with creating requisitions and work orders, as needed.
  • Created process and procedural guidance on SAP
Candidate Info
7
years in
workforce
1
year
at this job
HS
High School Diploma

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