Accounts Payable Coordinator Resume Samples

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Accounts Payable Coordinators process and record all cash disbursements made from a company, aside from payroll. Those working as Accounts Payable Coordinators show skills like obtaining W-9 forms from appropriate vendors, assisting secretaries with software inquiries regarding expense reports, and researching and resolving accounts payable discrepancies on their resumes. Sample resumes indicate that while many employers provide on-the-job training to their new hires, some college education is often required, especially in the field of accounting.

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1

Accounts Payable Coordinator

Managed and maintained all auditing guidelines while complying and adhering to firm and departmental policies.

  • Coded and entered at least 50 invoices daily using the Elite Enterprise 3.2 accounting software.
  • Ensured proper general ledger and client/matter coding allocated.
  • Reviewed all expense reports for accuracy and proper expense disclosure.
  • Facilitated successful internal and external audits through sound and thorough documentation.
  • Reconciled vendor statement and handled payment complaints or discrepancies.
  • Researched and resolved payable discrepancies.
Candidate Info
9
years in
workforce
5
months
at this job
AAS
Business
BS
Accounting
2

Accounts Payable Coordinator

Successfully oversaw weekly check runs, responsible for final approvals. Responsible for the accounts from all the various branch offices as well as corporate. Gave direction and support to the Accounting Clerk/Assistant. Promoted from the Assistant position to Coordinator after just three months.

  • Began year end duties early which sped up the auditing period.
  • Improved the maintenance of the file system; maintained all files on a monthly basis.
  • Communicated with Customers regarding their refund with their pet's stay at one of our kennels to alleviate frustration by assuring them all the steps were being taken for them to received their refund and to avoid whatever the issue was in happening again.
  • Created onboarding training notes for any new Temps for them help guide them.
Candidate Info
6
years in
workforce
3
years
at this job
BA
Sociology
3

Accounts Payable Coordinator

Focused in the payments of all existing wholesale and retail vendors; ensured proper coding of invoices prior to entry into the RLM accounting system, matched receipts, verified prices/ terms with the original purchase order, and obtained approvals before payment was executed. Assisted controller in the review of the aging, weekly payments lists and cash requests being sent to the treasury team.

  • Audited and processed all T&E reports, credit card bills while serving as Administrator to the company's credit card limit.
  • Accountable for all vendor maintenance, that is, the acquiring of all W-9/ W-8 forms, credit applications, and remittance of all 1099 forms.
  • Mentored the entire AP Team in the data entry of invoices, communication within the company/outside vendors and the payment lists for the week.
  • Initiated and completed monthly reconciliations for all travel expenses within the company. Also, vendor reconciliations were sent out on monthly basis to all existing vendors.
  • Managed the problem-solving of all inquiries ranging from payment issues to receiving issues within the company.
Candidate Info
7
years in
workforce
3
years
at this job
BBA
Economics
4

Accounts Payable Coordinator

Oversee accounts payable for $40M tri-channel (online, wholesale, retail) lifestyle clothing brand with 26 retail stores.

  • Manage 250 vendors, purchase orders, T&E, receiving, journal entries for month end accruals, and monthly cash flow including forecasting for check runs and processing up to 1,500 invoices weekly.
  • Improved expense tracking and cash flow management by collaborating to set up purchase order system, developing PO form, communicating policy to vendors, and training all employees on execution.
  • Increased visibility and reporting of departmental expenses by working with team to implement and monitor purchase card system including training upper management and reconciling purchases.
  • Helped to improve data management by working with IT to determine A/P requirements for implementation of Cloud solution including conducting system testing.
  • Set up new vendors, reconcile vendor accounts, and manage W-9s for 1099 processing.
Candidate Info
25
years in
workforce
7
years
at this job
C
Accounting
Accounting
5

Accounts Payable Coordinator

Handled full-cycle accounts payable for the university; post accounts payables to general ledger

  • Created journal entries; managed invoice payment process; handled voiding procedures
  • Liaison between the fiscal office and departments; prepared purchase orders
  • Reconciled subsidiary accounts to general ledgers; reviewed and approved entries to ledgers
  • Ensured that all supporting documents supported totals in the general ledger; reconciled bank statements
  • Assisted with month/year-end closing process; processed and reconciled expense reports
  • Conducted critical analysis on all variances on both expense budgets and revenue forecast
  • Prepared student refunds; assisted with students registration and financial aid process
Candidate Info
14
years in
workforce
11
months
at this job
BS
Accounting
6

Accounts Payable Coordinator

  • Managed 45 building portfolios with an estimated volume of 150-250 invoices per month.
  • Daily invoice and payment requisition processing, posting of all invoices with accurate expense codes and performed calculation of discounts.
  • Compiled building packages for approval by appropriate managers, and processed checks to send to vendors on a weekly and monthly basis.
  • Daily interaction with managers and all departments of the company to ensure accurate bookkeeping.
  • Analyzed, investigated and corrected problems with vendors on a daily basis.
  • In charge of manager's responsibilities when absent, which include but were not limited to journal entries, compiling reports and all payroll payment requisition processing.
Candidate Info
7
years in
workforce
4
years
at this job
BS
Accounting
7

Accounts Payable Coordinator / Panel Management

Handled E&O insurance inquiries and payments for vendors, bank deposits, direct deposits,
W-9 information

  • Updated appraisal licenses for compliance purposes, and maintained online ACH system for vendor & employee payments
  • Assisted HR with background checks and scheduled random drug screenings via ADP
  • Processed general administrative invoices and reviewed all bank statements for accuracy
  • Fielded heavy volume of emails, incoming phone calls, business mail & general
Candidate Info
30
years in
workforce
2
years
at this job
Biology
8

Accounts Payable Coordinator

Manually processed 1100 expense reports monthly.

  • Facilitated process enhancements between Sales Team and Finance Dept.
  • Reconciled A/P accrual accounts to the GL and made necessary journal entries.
  • Managed credit card statements for 97 employees.
  • Developed multiple ad-hoc reports for expense analysis.
Candidate Info
13
years in
workforce
1
year
at this job
9

Accounts Payable Coordinator

Provided administrative support to Commodity Managers, Buyer Planners, and
Sourcing Specialist.

  • Entered numerical date into database in a timely and accurate manner.
  • Organized forms, made photocopies, filed records and prepared correspondences and reports.
  • Worked one on one with vendors to ensure payments were made within their
  • Reviewed and updated client correspondences files and scheduling database.
  • Produced daily and monthly reports using advanced excel spreadsheet functions.
  • Research all missing receipts for freight that was not accounted for.
  • Communicated with domestic and overseas offices to arrange timely shipments and promptness of payments.
Candidate Info
13
years in
workforce
3
years
at this job
HS
Communication
10

Accounts Payable Coordinator

Prepared, sorted, coded and processed vendor invoices in support of 6 stores while proficiently using Navision Software. Performed comprehensive payable aging analysis. Accurately processed a large volume of 3-way matching invoices. Coded invoices with general ledger accounts.

  • Assisted with month-end reporting of Accounts Payable.
  • Ensured accuracy while processing checks. Skillfully completed interfiling of invoices by vendor for check runs.
  • Entered complex vendor data into the accounting system. Capably answered complex accounts payable inquiries from vendors and co-workers.
Candidate Info
15
years in
workforce
2
years
at this job
AAS
Associate of Applied Science

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