Accounts Payable Clerk Resume Samples

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Accounts Payable Clerks, also known as Accounts Payable Specialists, process vendor invoices, ensure the accuracy of a company's accounts payable reports, and see that unpaid invoice payments are made in a timely fashion. Accounts Payable Clerks' example resumes show such responsibilities as facilitating audit compliance by collaborating with supervisors to update purchase orders, and initiating changes in the prepaid expense checks process in order to reduce company costs. A high school diploma is required for this position, though some employers prefer workers who can show an associate's degree on their resumes.

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1

Accounts Payable Clerk

Handled all processing of invoices, manual check requests and employees expense reports on a bi-weekly basis

  • Communicated with the management staff to get approval of manual checks and purchase orders on a daily basis
  • Coordinated with Finance Director to prepare manual checks, expense reports, and invoices, then accurately keyed expense reports and invoices into Flex ware Mac Version
  • Assisted staff members in locating information for both federal and state auditors at an off-site archive
  • Efficiently processed all In- Kind donation forms on a monthly basis
  • Accurately reviewed vendor statements and processed past due invoices as necessary
  • Maintained check payments and receipts for manual checks requested by staff
Candidate Info
8
years in
workforce
5
years
at this job
AAS
Accounting
2

Accounts Payable Clerk

Performed general daily duties associated with accounts payable high volume entry (approximately 500-800, weekly, and 200 plus, daily)

  • Performed full cycle matching, batching, coding, and managing of reports in Excel
  • Planned, organized, and controlled the payable process flow
  • Responsible for payment obligations and ensured adherence to AP policies and procedures
  • Researched vendor statements and reviewed invoices for appropriate documentation and approval, prior to payment
  • Entered invoices and matched to received purchase order
  • Processed authorizations for expenditure and check and wire request forms
  • Prepared vendor checks for mailing, account reconciliations, posting to GL, and coding using electronic A/P processing system
  • Conducted vendor payment research, corresponding with vendors and internal/external customers via phone and email
Candidate Info
13
years in
workforce
3
years
at this job
Elementary Education
3

Accounts Payable Clerk

Answered and resolved all vendor inquiries. Distributed signed checks. Prepared cleared checks for storage. Performed coding. Assisted corporate financial officers and branch personnel. Assembled and processed overnight shipments to branches. Assisted in monthly closings. Printed checks and verified information in accounting system was accurate.

  • Reviewed and coded all invoices, ensuring appropriate documentation, approvals, and any discrepancies, were resolved before issuing Electronic Funds Transfer (EFT) payments.
  • Coordinated with fuel vendors to resolve tax, net gallons, and splitting of delivery cost issues.
  • Printed and obtained signatures on all accounts payable checks and 2nd signature if amount was over $25K.
  • Received invoices to corporate office, coded according to company set up and paid weekly through accounts payable system.
  • Maintained bill of lading reports for freight fuel to ensure all freight was processed by month end.
  • Generated spreadsheet such as Excel for the fuel incentive rewards program and posted on credit card module in software system.
  • Printed manifests reports in our accounts payable system to show outstanding invoices to be paid.
Candidate Info
2
years in
workforce
2
years
at this job
AS
Accounting
4

Accounts Payable Clerk

Research and resolve billing invoices and inaccuracies

  • Processed an average of 500 invoices per week
  • Kept organized system of vendor records and invoices
  • Performed financial statement audits of financial closing procedures for purposes of SEC/Sox regulations
  • Assisted with implementation of IntelliChief
  • Established and maintained superior vendor relationships
  • Performed yearly inventories for raw material, perpetual, and WIP
Candidate Info
5
years in
workforce
5
years
at this job
AS
Accounting
BA
Accounting
5

Accounts Payable Clerk II

Prepared financial and operating reports including trial balances, adjustments, and closing entries for 50 vendors monthly.

  • Set up vendor invoices in conjunction with budget negotiated by the purchasing department. Assisted in analysis and interpretation of accounting records for use by management.
  • Liaison between various departments within the Convention Center on all purchase orders, expense reports, and billing issues pertinent to the several departments.
  • Responded to 50 or more calls a day on billing issues with internal and external customers.
  • Tracked hours of all events in the convention center and ensured that police details were in place for added security.
  • Handled balances and reconciliations report for direct payout to the appropriate vendor.
  • Verified and posted transactions to journals, ledgers, and other records and prepared statements,
Candidate Info
40
years in
workforce
10
years
at this job
BS
Accounting
6

Accounts Payable Clerk

Reviewed invoice for appropriate documentation.

  • Recorded invoices prior to payment into Axapta.
  • Reconciled vendor statements and corrected discrepancies.
  • Recorded product change notifications to production, engineering, and purchasing departments.
  • Assisted with other projects as needed.
Candidate Info
1
year in
workforce
4
months
at this job
BS
Businesss Administration, Accounting, Economics
7

Accounts Payable Clerk

  • Maintained a database of invoices and their payment status.
  • Distributed, coded, and processed invoices for various departments.
  • Organized vendor contracts and talent release forms.
  • Ensured timely and effective resolution of vendor billing issues.
  • Supported the Post-Production Coordinator and Updated Post-Production Calendar.
Candidate Info
8
years in
workforce
1
year
at this job
AA
Liberal Arts
8

Purchasing/accounts Payable Clerk

In charge of all tasks related to purchasing from start to finish, including generating purchase orders, overseeing inventory department, and accounts payable responsibilities

  • Researched products/vendors/prices, generated new purchase orders for all manufacturing and field service work orders
  • Worked with Inventory and Operations to setup min/max limits for all products in inventory database, created monthly order schedules for JIT inventory management
  • Tracked and analyzed part usage and costs by job code and operation area, created usage reports for weekly management meeting
  • Updated and maintained vendor database, processed completed purchase orders, received, reviewed and entered all invoices in QB, monthly credit card reconciliation for inventory/materials purchases and monthly vendor statement reconciliation
Candidate Info
7
years in
workforce
5
months
at this job
BA
Accounting
9

Accounts Payable Clerk

Accounts Payable Clerk to Financial Director at church with $6,500,000 budget and membership of 7,000

  • Enter Accounts Payable Invoices and process payments of approximately 100 vendors a week
  • Reconcile on a weekly basis Credit card accounts for 50 pastors
  • Maintain Purchase Order Log of over 3000 purchase orders a year
  • Maintained Approved Vendor list of over 1200 vendors, procuring insurance certificates, W-9 forms and generating 1099 reports
  • Back-up to Payroll and Accounts Receivable clerks
Candidate Info
18
years in
workforce
4
years
at this job
AA
Accounting I
10

Accounts Payable Clerk and Collections Administrator

Process invoices for 20 entities using Yardi Property Management software.

  • Record cash receipts and prepare deposits for funds collected during normal business operations.
  • Prepare and send collection letters and notices to former tenants and their guarantors.
  • Separate tenant ledgers using Excel when there is more than one tenant on an account.
  • Developed and maintain an organized digital filing system for each entity.
Candidate Info
5
years in
workforce
1
year
at this job
BS
Accounting

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