Accounting Assistant Resume Samples

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Accounting Assistants, or Accounting Administrative Assistants, handle administrative and accounting duties for management. Some of these duties, as reflected on example resumes of Accounting Assistants, include communicating regularly with project managers and the assistant controller in order to stay current on projects' statuses, preparing monthly clearing invoices for companies, and pulling companies' backup. Accounting Assistants working at the entry level should be able to show an associate's degree with a specialization in the field on their resumes.

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1

Accounting Assistant

Sustained SOX documentation for procure to pay cycle; ensured departmental documents were up to date with current processes and controls; withstood internal and external audit scrutiny.

  • Ensured proper approvals in accordance with levels of authority, timeliness of payments in accordance with T&E, invoice and credit card terms.
  • Interfaced with IT to devise automated processes for AP department.
  • Adjusted, printed and mailed 1099s without receiving a B notice.
  • Controlled vendor master file.
  • Performed over 8,000 yearly ACH/Check/T&E payment transactions with 99% accuracy rate; initiated international wire transfers.
  • Attained discounts for prompt payments; processed up to 2,000 invoices monthly.
Candidate Info
13
years in
workforce
3
years
at this job
BS
Computer Science
MA
Master of Arts
2

Accounting Assistant

Assisted in preparing monthly financial statements by updating journal entries and depreciation/amortization schedules

  • Completed weekly check runs and maintained accounting ledgers by verifying and posting account transactions into the accounting system
  • Reconciled monthly statements and related transactions to verify vendor accounts
  • Researched financial data and trends of major corporations in the water industry
  • Organized data into multiple spreadsheets that streamlined the data in a clear and concise manner
  • Analyzed financial statements and computed ratios to determine the performance of Korean and international water corporations
Candidate Info
9
months in
workforce
3
months
at this job
BA
History
MS
Accounting
3

Accounting Assistant

Supported accounting processes and procedures by ensuring incoming vouchers, checks, and other forms of payment were appropriately applied to accounts payable, accounts receivable, and other core accounting functions. Verified expense reports, credit memos, and payment transactions following company standards using Prophet 21 Accounting software

  • Initiated all collection activities including telephone calls and emails through Microsoft Outlook
  • Performed monthly bank reconciliations checking general ledger amounts and verifying that the amounts matched with the financial statements, including assets, liabilities, expenses, and revenues
  • Created, maintained, and distributed accounting documents, records, and reports using Microsoft Excel
  • Scanned and remotely deposited checks through our bank's Web-based portal
  • Assisted the VP of Finance with monthly, quarterly, and year-end closings using Prophet 21 software and Excel spreadsheets. Used computerized-dispatch to distribute service tickets to the technical staff based on skills, availability, and urgency
  • Performed computer input of bi-weekly payroll of 25+ employees through Fidelity's Web-based Payroll Application portal. Tracked and maintained employee's vacation time and sick time utilizing Microsoft Excel
  • Educated and advised new employees on group health plans, voluntary benefits, and 401(K) retirement plans
Candidate Info
6
years in
workforce
2
years
at this job
HS
Medical And Business Office Administration
4

Accounting Assistant

Daily duties include: preparing and entering journal entries, bank reconciliations, fixed asset accounting, restricted funds accounting, HR administration, assistant to CFO and Controller, payroll reconciliations, accounts receivable

  • Maintained $26 Million Fixed Assets Records
  • Prepared year-end adjusting journal entries from cash to modified cash basis.
  • Promoted from Accounts Payable Clerk to Accounting Assistant.
  • Implemented upload system for payroll and general journal entries
Candidate Info
10
years in
workforce
1
year
at this job
BS
Business Administration
Transfer Program
5

Accounting Assistant

Prepare account reconciliations, aging reports, and revenue projections for month-end closing

  • Organize and ensure all supporting documentation for internal and external financial audits
  • Manage, create, distribute, and edit agency purchase orders and maintained accurate manager communications
  • Recorded and processed current administrative payable costs outside of the company's internal A/P system.
  • Updated and collected on intercompany and direct account receivable past due invoice accounts.
  • Approved and pushed through employee expenses and electronic funds transfer for the global company projects.
Candidate Info
3
years in
workforce
5
months
at this job
BA
Economics And Spanish
MA
Business Administration
6

Accounting Assistant

Processed Accounts Payable invoices; packing slips; and receipts for vouchering;

  • Contacted vendors to reconcile statements;
  • Managed day to day activates including gathering and distributing mail;
  • Audited Process Sheets to validate standard costs;
  • Prepared supporting documentation for customer tooling audits;
  • Identified and tagged fixed assets, including updating the companies' electronic records;
  • Maintained clean and organized files by keeping all accounts payable records up to date. Updated the physical filing system;
  • Facilitated clean and organized office spaces through movement of unnecessary boxes to proper storage locations.
Candidate Info
1
year in
workforce
BA
Bachelor of Arts
7

Accounting Assistant/project Administrator

Performed accounting duties and monthly, quarterly and annual closings, prepared tax forms

  • Created a worksheet for management to facilitate tracking of budgets and forecasts
  • Managed vendor accounts, generated checks
  • Coordinated a proposal on a new business opportunity with the FAA
  • Delivered market research on technology collaboration opportunities for business development
  • Generated and implemented a tracking system for vacation time and medical information, entered
  • Maintained contract files by updating with frequent amendments
  • Administered company document control repository on the Microsoft Sharepoint Server
Candidate Info
7
years in
workforce
4
years
at this job
AS
Science
BS
Finance
MS
Computer Program
8

Accounting Assistant

Created semi-monthly invoices and charged customers with debited amounts

  • Performed data processing and manipulation from multiple sources to perform analysis and generate reports using MS Excel
  • Processed and recorded accounts payable and accounts receivable, updated data entries
  • Collect, compile and analyze data from various databases for statistical analyses
  • Prepared bank deposit slips for deposited checks and cash
  • Managed inventories record and created monthly reports to customers
  • Managed incoming and outgoing shipments and answered telephone inquiries from customers
Candidate Info
2
years in
workforce
2
years
at this job
C
Accounting
BA
Mathematics And Statistics
9

Accounting Assistant

Processed payment of local quarterly taxes and sales taxes.

  • Prepared and enter payroll related entries into the general ledger.
  • Maintained full accounts payable cycle to include the timely, accurate processing of invoices, expense reports, credit memos and payment transactions.
  • Coordinated all accounts receivable functions for over sixty customers to include generating invoices, posting payments, processing customer credits and rebates, maintaining chargeback system, collections and resolving disputes in a professional and timely manner.
  • Calculated and processed customer sales rebates, administration fees and process monthly commission for the sales team.
Candidate Info
11
years in
workforce
5
years
at this job
AS
Business
10

Accounting Assistant

Assisted with and handled accounts payable, accounts receivable, billing, and collections.

  • Communicated and resolved disputes with clients regarding outstanding invoices, payments, and adjustments.
  • Assured accounts payable were adequately recorded and prepared payment checks.
  • Prepared monthly bank reconciliation statements.
  • Recorded and reconciled monthly credit card expense transactions.
Candidate Info
12
years in
workforce
1
year
at this job
BS
Business Administration
MA
Accounting Fraud

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