Accounting Administrative Assistant Resume Samples

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Accounting Administrative Assistants provide support to accounting managers in a company. Their duties include invoicing, assisting with accounting procedures, and handling payments, among other minor accounting tasks. The most successful Accounting Administrative Assistants resume samples include qualifications such as basic accounting skills, office functions familiarity, attention to details, proactivity and good communication abilities. Accounting Administrative Assistants don't need to showcase in their resumes advanced studies; a high school diploma and primary accounting certifications are sufficient.

For more information on what it takes to be a Accounting Administrative Assistant, check out our complete Accounting Administrative Assistant Job Description.

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1

Cost Accounting Administrative Assistant

Supported and assisted in coordination of a STORES accounting centralization project designed to transfer finance accountability for spare parts from each North American Mill to a central location

  • Monthly reconciliation of stores inventory to the General Ledger for 29 mill locations; analyzed and compared reports on shipments, billing and surplus for each location to develop consistent practices and reduce the cost of write off discrepancies between actual and recorded data
  • Identified and corrected system interface discrepancies between Purchasing, STORES and General Ledger
  • Participated in the yearly physical inventory
Candidate Info
13
years in
workforce
1
year
at this job
AS
Supply Chain Management
BA
Bachelor of Arts
2

Accounting Administrative Assistant

Sorted and batched checks, entered into system, and readied for deposit.

  • Prepared journal entries to appropriate monies received into the correct revenue, expenditure or balance sheet
  • Collected and analyzed data for the preparation of Interim and End-of-Year budget and financial reports for 2
  • Prepared monthly Bank Reconciliation and year-end closing of books
  • Facilitated downloading of raw data from SAP and organizing the information to create reports and charts
  • Prepared and organized materials for annual audit
  • Prepared inter-office memos and notices to various departments to provide account balances, salary
  • Maintained the deposit database
Candidate Info
5
years in
workforce
3
years
at this job
3

Hr/accounting Administrative Assistant

Compiled and sorted documents pertaining to HR and Accounting needs and requirements.

  • Timely and accurately entered data into accounting records.
  • Analyzed and reported any discrepancies regarding missing documents and customer inquiries.
  • Prepared reports for management on an monthly and adhoc basis.
  • Arranged all new hires testing and maintained updated employee files.
Candidate Info
20
years in
workforce
7
years
at this job
HS
High School Diploma
BA
Accounting
4

Accounting Administrative Assistant

Processed payments, documents and invoices, also pre-audited, verified, and processed employment reimbursements.

  • Retrieved system reports, updated AR and AP weekly, balanced and reconciled financial transactions and accounts
  • Designed/prepared spreadsheets for reconciliation and commissions
  • Collaborated and presented all yearly audit data
  • Prepared deposits to bank, post financial data to appropriate accounts in an automated accounting system
  • Assisted with clerical and general office administration including but not limited to filing, processing forms, scanning, faxing, mail and receptionist services
  • Prepared CEO's documents, formal letters, packets, and travel arrangements.
  • Assisted Operations Manager with project needs, financial inquires and inventory
  • Answered/directed all incoming calls and handled caller inquiries
Candidate Info
7
years in
workforce
4
years
at this job
5

Accounting Administrative Assistant

Reported cash, credit card, declining balance, meal plan and catering accounts receivable for the Ted Constant Convocation Center and ODU Football Stadium

  • Processed Accounts Payable to Corporate Office
  • Prepared weekly financial files of 10 profit centers, 30 campus dining locations
  • Created catering invoices for Accounts Receivable
  • Assisted HR with employee orientations, focus groups, background checks,
  • Reported monthly commissions to Client
  • Assisted Cash and Banking with preparing daily cash deposits
  • Distributed petty cash to managers and audited change fund
Candidate Info
13
years in
workforce
2
years
at this job
BS
Psychology
6

Senior Accounting Administrative Assistant

Compiled also retained financial records of various daily spreadsheets and month-end reports. Researched invoices for discrepancies. Audited vendor contracts for compliance.

  • Coordinator for time verification program; analyzed data and distributed weekly discrepancy report.
  • Administrator for record retention and electronic filing. Managed challenging calendars, scheduled monthly meetings, coordinated global regional meetings; travel arrangements and expense reports.
  • Overseen communications; preliminary contract negotiations and all aspects operation of new building.
  • Coordinated and maintained building visuals, procured office furniture and supplies. Scheduled ergonomic and safety awareness meetings to promote a safe work environment.
  • Administered premier professional representation as first point of contact when greeted clients.
  • Managed demanding reception area proficiently handled extremely high volume switchboard of internal/external telephone inquiries also, domestic and international conference calls.
  • Handled incoming, outgoing facsimile and parcels. Maintain conference room calendars, meeting schedules, equipment requirements, catering needs, logistics and facility layout.
Candidate Info
1
year in
workforce
1
year
at this job
Business Administration
7

Accounting Administrative Assistant

Researched and responded to inquiries from employees, including public and outside agencies

  • Produced accurate and deadline driven payables invoice coding and data entry for six companies
  • Created an instructional guide to navigate through the PeopleSoft Accounting System
  • Managed multiple projects within deadlines constraints for Communication and Media departments
  • Heavy customer records management including data and systems updates
Candidate Info
5
years in
workforce
1
year
at this job
BA
English Graduate
MA
Mais
8

Support Accounting Administrative Assistant

Verified adjustments are made to correct allocations and issued reports as required

  • Processed and reconciled cash receipts, made deposits, and prepared reports
  • Reconciled daily reports and accounts on a monthly basis using spreadsheets
  • Checked for accuracy of computations and completeness for reports on a daily, weekly, and monthly basis
  • Processed and applied payments and batches to proper accounts
  • Administered online banking functions and checked financial accounts for accuracy
  • Performed general office duties and administrative tasks
  • Maintained incentive account and cut checks as needed
Candidate Info
19
years in
workforce
8
years
at this job
AAS
Associate of Applied Science
BA
W / Accounting Concentration
9

Accounting Administrative Assistant

Primary responsibility to support controller and accounting department associates as needed.

  • Highly organized, with exceptional time management skills to complete a wide variety of tasks.
  • Responsible for daily filing all customer files, which included both A/P and A/R documentation.
  • Assisted in the processing of distributor rebates and verified all information was complete and accurate.
  • Verified that distributors were accessing the correct contracts for their customers prior to invoicing.
  • Received and assisted calls from distributors regarding inaccurate submissions of rebates.
  • Dedicated individual, achieved reputation for consistently going beyond what is required
Candidate Info
6
years in
workforce
6
years
at this job
BA
Bachelor of Arts
10

Accounting Administrative Assistant

Verifies invoice and other payment data and enters into integrated Accounts Payable system (OGSQL/DOVUE).

  • Assists with coding invoices
  • Analyzes payments and accounts to ensure that duplicate payments are not made and that any amounts owed to the company are applied against payments.
  • Coordinates timely payment of all company obligations and evaluates purchase discount terms in order to maximize savings for the company.
  • Prints checks for payment and organizes appropriate documentation.
  • Processes void and stop payment checks and reissues when necessary.
  • Ensures invoices are properly approved and documented prior to payment in accordance with Management's Grant of Purchasing/Approval Authority.
  • Provides payment information to both internal and external customers when requested.
Candidate Info
20
years in
workforce
8
years
at this job
BS
Teacher Of Young Children

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