Project Coordinator Job Description

Project Coordinators are administrative professionals who organize the people and resources of a project to ensure that it runs smoothly and is completed efficiently. Project Coordinators work in a diverse range of industries, and their duties vary depending on the industry, but they primarily do administrative tasks, such as building schedules, compiling paperwork and setting up meetings, to help keep a project organized. They usually work under a manager in support of one or more project teams.

The U.S. Bureau of Labor Statistics counts Project Coordinators among Business Operations Specialists, which are projected to have a growth rate of 5 percent, which is as fast as the national average in all industries.

 

Project Coordinator Duties and Responsibilities 

To accomplish their primary goal of organizing the numerous parts of a project and making sure it runs smoothly, Project Coordinators perform many tasks. We analyzed several job listings to identify these core Project Coordinator duties and responsibilities.

Plan Meetings

Project Coordinators usually work directly with other team members and the client to schedule and plan meetings to allow for planning and updates throughout the course of a project. Project coordinators also help with planning meeting content and presentations.

Organize Project Logistics

Project Coordinators organize the logistics of a project. They set a schedule, track dates, budgets and other information using spreadsheets. They must be knowledgeable about the project’s particulars, which range from daily minutiae to long-term goals, in order to keep it on schedule.

Maintain Records

Project Coordinators maintain detailed records of all aspects of the projects development. They sort reports, contracts, invoices and financial files for quick access and future reference.

Interface with Clients

Project Coordinators work directly with the client to respond to their requests and communicate to them the status of the project. If issues arise, Project Coordinators may need to troubleshoot and clearly articulate proposed solutions to the client.

 

Project Coordinator Skills

Self-motivated, conscientious and adaptable, successful Project Coordinators have excellent organizational and communication skills. They enjoy working on a variety of projects, and can solve complex problems and meet deadlines. In addition to these general skills and personality traits, employers are Project Coordinator candidates with the following skills.

Core skills: Based on job listings we looked at, employers want Project Coordinators with these core skills. If you want to work as a Project Coordinator, focus on the following.

  • Advanced analytical, problem solving and decision-making skills
  • Knowledge and understanding of project coordination and scheduling using MS Project, Project Server or similar system
  • Ability to use Microsoft Office (Word, Excel, Outlook, and PowerPoint)
  • Ability to coordinate completion of multiple tasks and deadlines
  • Knowledge of presentation design, template usage and presentation delivery

Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Project Coordinator toolbox and broaden your career options.

  • Microsoft Visio experience.
  • Ability to work flexible hours.
  • Knowledge of telecommunication features or applications such as WebEx or Telepresence.

 

Project Coordinator Resources

We searched the Web to find the best industry resources to help you continue exploring a career as a Project Coordinator. From thought leaders to helpful guides, this list is packed with opportunities to learn, connect and engage.

On the Web

Project Coordinator – This online toolkit will help with the day-to-day tasks of project coordination.

Casual.PM Blog – Learn more about what it takes to be a Project Coordinator, including videos from professionals and links to online tools.

Outcollaborate Blog – This well-written blog covers the areas of project management, collaboration and productivity, all of which will be helpful to an aspiring Project Coordinator.

On LinkedIn

Project Coordinator CoP – A community of practice for current and future Project Coordinators.

Project Coordination ( I.T) – A group for Project Coordinators in the field of IT.

Project Coordinator Books

Project Management for Dummies – A basic introduction into the theories and practices of Project Management.

Project Coordinator (Passbooks) – This question and answer style study guide will prepare you with the knowledge needed to be a top-notch Project Coordinator.

Effective Project Management: Traditional, Agile, Extreme – A comprehensive guide to Project Management and the various techniques needed for success.

 

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