Events Coordinator Cover Letter

Event Coordinators control all of the ins and outs of an event, meeting with clients to work out event details and planning the event with the client. Tasks typically performed by Event Coordinators include scouting out and booking the location of the event, the food that will be served, the entertainment that will be performed, the staff that will work the event and the cleanup afterwards.

Your cover letter is the first contact you have with your potential employer, and in it, you can display why you are a perfect fit for the position. The key to drafting a successful cover letter is to carefully consider how your skills match the qualifications of the job. You will want to explain in detail how your prior experience, skills, and/or interests make you the perfect candidate for the job.

Job descriptions for Event Coordinator roles typically emphasize the following duties:

  • Meeting with clients to determine their budgets
  • Preparing event proposals based on clients’ needs
  • Serving as a liaison with vendors on event-related matters
  • Assisting with managing on-site production and cleanup for events

A sample cover letter for an Events Coordinator that shows off some of these skills and experiences appears below. Also, be sure to check out our extensive Events Coordinator resume samples.

Dear Ms. Adrienne Potter:

I am Danielle Hall, Owner and Events Director of a boutique event planning firm in the DC area. Sadly, due to the economy, I am seeking employment as Event Coordinator, as I transition from a full time small business owner to only taking a select few events each year.

Planning weddings & social events for the last seven years has truly been a joy. My goal while taking a slight step back from as small as 16 guests to as large as 1200 guests. Not only have I planned & coordinated events across the US but also destination weddings abroad. From maintaining connections with vendors from Photographers to the extravagant Elephant Rental Companies and everyone in between, I have a “rolodex” of the who’s who to accomplish any and all of my outsourcing needs. Assisting my clients in the design of their events from the color palette & invitation to linens and creating the actual floor plan. My hands are in each aspect of the event from inception.

A few highlights include:

  • Oversight for management of a team of up to 100 event staff and associates.
  • Financial and Budget management of up to $1M.
  • Expert planning and coordination for us to 20+ events per year.
  • Comprehensive skills in marketing, PR, communications and project management.
  • Proven ability to design, plan and synchronize the essential details of multiple events in a creative and efficient manner.

As a Coordinator, I am in charge of day to day business operations. From hiring part-time staff, scheduling, marketing, consultations & sales with clients, to managing budgets, negotiating contracts & of course day of coordination for events to name a few tasks. Whether I am coordinating a wedding with 75 guests or directing an event with 400+ guests, I know how to take control of a situation and see to it that the task at hand is accomplished with creativity, enthusiasm and attention to details. I am a wiz at multitasking and juggling multiple events at a time is what I do best, all the while maintaining the integrity and budget. I know my unique combination of business management and event coordination would prove be an asset to your firm.

I look forward to speaking with you in more detail and learn more about your growing company’s needs. Please feel free to call me at 201.472.4323.

Sincerely,

Danielle Hall