Administrative Analyst Job Description

An Administrative Analyst performs various duties for organizations working in administration, budgetary or business operations areas. Their role is to make their employer’s company more efficient and profitable by analyzing different aspects of the business, such as finances and employee productivity, and by developing strategies and techniques to improve them.

Administrative Analysts generally work in office settings and report to a department or program manager. Their work is largely completed independently, but does require collaboration with management and supervisors of various departments. According to the Bureau of Labor Statistics, demand for Management Analysts, which includes Administrative Analysts, is expected to grow by 14 percent through 2024. This will add an estimated 103,400 jobs during this period.

 

Administrative Analysts Duties and Responsibilities 

The type of company an Administrative Analyst works for will greatly determine their duties and responsibilities. There are, however, several common primary duties nearly all Administrative Analysts can expect to perform. A review of current job listings identified the following core responsibilities.

Collect Information

Because a large part of the Administrative Analyst’s job requires data analysis, the Administrative Analyst must be adept at locating and collecting pertinent information. This may involve working with the heads of each department to retrieve reports and forecasts, speaking with subject matter experts, observing employees in action, disseminating surveys or obtaining budgetary documentation. Administrative Analysts must be able to determine what information is needed and where the best source for that information can be found.

Analyze Data

One of the most important tasks of the Administrative Analyst is data analysis. They must be able to take varied and often complicated data and perform analyses to see where their employer can save money and increase efficiency. They must know how to identify trends and be able to forecast future trends. They must be knowledgeable on data analysis practices and be comfortable with statistics and mathematical calculations. The analysis will help the Administrative Analyst create a plan of action or strategies to offer their employer to better its practices and improve their profits.

Provide Presentations and Reports

The Administrative Analyst will often be tasked with creating detailed reports based on their data analysis findings and presenting their ideas to management. They should be able to create visual depictions of data, graphs and charts and be comfortable with public speaking. The ability to create presentations using software such as, Microsoft PowerPoint is also important for the Administrative Analyst.

 

Administrative Analyst Skills

Administrative Analysts should be detail-oriented and work well under tight deadlines. They must be self-motivated and have an aptitude for mathematics. Their communication skills must be impeccable and they must possess great interpersonal skills as well. In addition to these traits, employers look for candidates with the following skills.

Core skills: Based on job listings we looked at, employers want Administrative Analysts with these core skills. If you want to work as an Administrative Analyst, focus on the following.

  • Highly developed analytical skills
  • Mastery of basic math
  • Knowledge of business operations practices
  • Working knowledge of Microsoft Office Suite programs, especially Excel and PowerPoint
  • Adept at research practices

Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Broaden your career options by including these skills to your knowledgebase.

  • Prior experience in financial and trend analysis
  • Background or degree in Finance, Business or related field

 

Administrative Analyst Resources

There are more helpful and informational resources available on the Web for those interested in becoming an Administrative Analyst. We scoured the internet and found these links full of learning opportunities and the latest industry news.

On the Web

Analytics Magazine – Published by the Institute for Operations Research and the Management Sciences (INFORMS), this periodical is full of industry news and useful articles. The bimonthly magazines are offered in digital format and at no cost. Subscription to the INFORMS database is required.

Administrative Analyst Books

The Business Analyst’s Handbook – This useful resource is full of tools, tables, lists and templates business analysts can use to make their jobs easier. It also contains industry practices and best techniques.

Improving Business Processes – This text covers everything one needs to know to conduct a business process improvement initiative. It covers all aspects from the analysis stage to the strategy implementation phase.

The Process Improvement Handbook: A Blueprint for Managing Change and Increasing Organizational Performance – This definitive resource is a must read for anyone looking to improve a business’s operation and performance areas. With wonderful examples and lots of details this book is a great reference for the Administrative Analyst.

Industry Groups

The Institute of Management Consultants USA – IMCUSA was established in 1968 in New York. They serve as a professional association and certifying body for management consultants. They offer distance learning, networking opportunities, and discounts on industry-related services.

American Association for Budget and Program Analysis – AABPA’s members form a diverse group of professionals working in all types of industries and areas. AABPA provides support to their members by keeping them apprised of the latest developments and news in their fields, connecting them to other professionals in their areas and hosting events and symposiums.

 

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